Senior Executive Assistant — Global Travel & Exec Support

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a seasoned Executive Assistant to provide high-level administrative support for senior executives in our Taguig office. You will manage complex calendars, coordinate international travel, prepare executive correspondence, and ensure smooth meeting logistics.

The role requires a bachelor’s degree or equivalent experience, 2-3 years in an EA capacity, and a proven ability to handle confidential information with discretion across time zones and

Qualifications

• Bachelor’s degree or equivalent experience strongly preferred.
• 2-3 years of executive assistant experience supporting high-level executives.
• Proven ability to handle confidential information discreetly.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones.
• Draft and prepare executive-level correspondence including emails, presentations, and reports.
• Coordinate and prepare materials for meetings, such as agendas and minutes, and ensure smooth logistics.
• Manage and reconcile expenses, including creating expense reports and submitting for reimbursement.
• Assist in planning and coordinating corporate events, conferences, and retreats.
• Conduct research and prepare executive-level reports and presentations.
• Organize and maintain documents and files for easy retrieval.
• Collaborate with the EA network globally and support colleagues during absences.
• Build and maintain relationships with clients and internal teams.
• Handle ad hoc duties and safeguard confidential information with professionalism.

Skills

Calendar management

Travel coordination

Executive communication

Discretion

Meeting logistics

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

InDesign

Smartsheet

WebEx

Zoom

Job description

Jones Lang LaSalle Incorporated is seeking a seasoned Executive Assistant to provide high-level administrative support for senior executives in our Taguig office. You will manage complex calendars, coordinate international travel, prepare executive correspondence, and ensure smooth meeting logistics.

The role requires a bachelor’s degree or equivalent experience, 2-3 years in an EA capacity, and a proven ability to handle confidential information with discretion across time zones and