Strategic Executive Assistant to Global Leaders

JLL; Philippines; On-site; PHP 700,000 - 1,000,000; Full time

Job summary

JLL is seeking an Executive Assistant to provide comprehensive support to senior leaders in Taguig, Philippines. The role covers calendar management, travel planning across time zones, and preparation of executive communications and materials.

The ideal candidate has 3+ years of EA experience, excellent communication skills, and proficiency with MS Office and presentation tools. On-site location in Taguig, with opportunities to work across internal and external stakeholders.

Qualifications

• Bachelor’s degree or equivalent experience is strongly preferred.
• Over 3 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive’s business objectives.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Ad hoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office

Adobe Acrobat

Job description

JLL is seeking an Executive Assistant to provide comprehensive support to senior leaders in Taguig, Philippines. The role covers calendar management, travel planning across time zones, and preparation of executive communications and materials.

The ideal candidate has 3+ years of EA experience, excellent communication skills, and proficiency with MS Office and presentation tools. On-site location in Taguig, with opportunities to work across internal and external stakeholders.