Senior Executive Assistant - Hybrid & Global Support

AECOM Corporation; Taguig; Hybrid; PHP 420,000 - 720,000; Full time

Job summary

AECOM is seeking an Executive Assistant to support senior executives in a hybrid Manila environment. You will manage calendars across multiple time zones, coordinate travel, prepare expense reports, and handle meeting logistics with precision and discretion.

Part of a global team, you’ll prepare reports, dashboards, and presentations, support vendors and IT onboarding, and collaborate with HR, Finance, Legal, and other groups to ensure smooth operations.

Qualifications

• Bachelor’s degree or at least 4 years’ experience in the same industry.
• Strong experience with MS 365 particularly Word, Excel, Outlook, and PowerPoint required.
• Highly motivated with ability to function well in a fast-paced environment.
• Excellent interpersonal, organizational, and communication skills.
• Strong attention to detail with an ability to deliver accurate documentation and task completion.
• Excellent verbal and written communication skills.
• Experience drafting reports and correspondence.
• Experience managing multiple and changing demands, details, and deadlines.
• Experience working with a global team.
• Good understanding of administrative and vendor support functions.
• Experience with project coordination and budget tracking.
• Experience with SharePoint is a plus.

Responsibilities

• Manage moderately complex calendars for mid-to-senior executives across time zones.
• Review emails, prioritize, draft responses, and maintain inbox hygiene.
• Coordinate full travel arrangements and detailed itineraries.
• Oversee executive meeting lifecycle and hybrid/virtual meetings.
• Prepare expense reports and track reimbursements.
• Generate dashboards and reports for executives and stakeholders.
• Process purchase orders and coordinate vendor meetings.
• Prepare logistics for stakeholder visits.
• Create internal newsletters and update decks as needed.
• Manage system access requests and IT onboarding tools.
• Conduct market research and prepare executive briefing summaries.
• Collaborate with HR, Finance, Legal, IT and other teams.
• Assist in general executive assistant tasks.

Skills

MS 365

Calendar management

Travel coordination

Executive support

Communication skills

Vendor support

Education

Bachelor's degree or 4 years experience

Tools

Word

Excel

Outlook

PowerPoint

SharePoint

Job description

AECOM is seeking an Executive Assistant to support senior executives in a hybrid Manila environment. You will manage calendars across multiple time zones, coordinate travel, prepare expense reports, and handle meeting logistics with precision and discretion.

Part of a global team, you’ll prepare reports, dashboards, and presentations, support vendors and IT onboarding, and collaborate with HR, Finance, Legal, and other groups to ensure smooth operations.