Hybrid Admin Assistant III — Ops & Admin Support

AECOM; Taguig; Hybrid; PHP 446,000 - 580,000; Full time

Benefits offered by this job

Hybrid work model

In-person onboarding Day 1

Job summary

AECOM in the Philippines is seeking an experienced Administration Assistant to support executives and a range of internal clients. The role combines calendar management, travel planning, expense processing, and project support in a fast-paced environment.

This position is hybrid, onsite three days per week, with Day 1 onboarding at an AECOM office. You will collaborate with IT, Legal, Procurement, HR, and Finance, using Oracle, Coupa, ServiceNow, Salesforce, SharePoint, and Teams to keep

Qualifications

• Bachelor’s degree or 3 years of relevant admin experience in a fast-paced environment.
• Proven work experience as an Administration Assistant.
• Advanced proficiency in Word, Excel, Outlook, and PowerPoint.
• Strong multitasking, organization, and attention to detail.
• Excellent interpersonal and communication skills.
• Experience supporting global stakeholders in calendar management, travel, and expense tasks.

Responsibilities

• Manage expense submissions for multiple stakeholders and reimbursements.
• Liaise with A/P and Finance to resolve rejected claims.
• Oversee vendor onboarding, POs, COI renewals, and wire transfers.
• Prepare operational reports and dashboards for stakeholders.
• Coordinate across IT, Legal, Procurement, HR for requests.
• Maintain SharePoint, Teams, and internal document controls.
• Support audit-readiness with up-to-date documentation.
• Design simple visual templates for newsletters or events.
• Provide admin support for audits, task forces, and initiatives.
• Act as first point of resolution for ServiceNow requests.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Organizational skills

Communication skills

Education

Bachelor’s Degree

Tools

Oracle

Coupa

ServiceNow

Salesforce

SharePoint

Teams

Job description

AECOM in the Philippines is seeking an experienced Administration Assistant to support executives and a range of internal clients. The role combines calendar management, travel planning, expense processing, and project support in a fast-paced environment.

This position is hybrid, onsite three days per week, with Day 1 onboarding at an AECOM office. You will collaborate with IT, Legal, Procurement, HR, and Finance, using Oracle, Coupa, ServiceNow, Salesforce, SharePoint, and Teams to keep