Senior Executive Assistant - Global Calendar & Exec Support

AECOM

Makati

On-site

PHP 600,000 - 800,000

Full time

7 days ago

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Job summary

AECOM, a global infrastructure leader, seeks a Senior Executive Assistant (Level 10) in Metro Manila to support senior executives with high-level coordination and confidential logistics. The role champions internal comms, vendor alignment, and event leadership, including board reviews and cross-regional workshops.

You will manage complex calendars, draft executive communications, oversee international travel, and coordinate budgets and procurement.

Qualifications

Must have 3–5 years of experience supporting global stakeholders end-to-end.
Excellent written and spoken English communication skills.
Proficiency in MS Office, especially Excel and PowerPoint.
Must be willing to work fixed night shifts and 3 days onsite per week.

Responsibilities

Executive-Level Calendar Leadership: Manage high-volume calendars for senior leaders with cross-functional, global engagements.
Executive Communication Gatekeeping: Draft and manage communications with professionalism and sensitivity.
Strategic Travel & VIP Coordination: Oversee international and domestic travel for senior executives.
High-Level Meeting & Event Management: Organize executive meetings and workshops with briefing materials.
Advanced Expense and Budget Oversight: Track budgets and coordinate with Finance and Procurement.
Executive-Grade Reporting & Analysis: Develop strategic reports and confidential briefings.
Vendor, Procurement & Legal Coordination: Coordinate vendor onboarding, contracts, and invoicing.