Senior Executive Assistant | Global Exec Support & Events

AECOM Corporation; Taguig; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

AECOM Philippines ROHQ is seeking a Senior Executive Assistant to provide comprehensive administrative support to one or more executives. The role demands excellent organization, discretion, and professional maturity to manage complex schedules, travel, reports, and communications.

You will guide junior team members, coordinate cross-functional activities, and ensure confidentiality while delivering high-quality documents and event support in a hybrid work environment.

Qualifications

• Bachelor’s Degree or equivalent experience.
• Strong experience with MS 365 (Word, Excel, Outlook, PowerPoint).
• Highly motivated in fast-paced environments.
• Excellent interpersonal, organizational, and communication skills.
• Strong attention to detail with accurate documentation.
• Excellent verbal and written communication.
• Experience drafting reports and correspondence.
• Experience managing changing demands, details, and deadlines.
• Experience working with a global team.
• Good understanding of administrative and vendor support functions.
• Experience with project coordination and budget tracking.
• Experience with SharePoint is a plus.

Responsibilities

• Maintain the executive's diary and manage complex appointments.
• Represent the executive to internal and external networks.
• Prioritize day-to-day administrative activities and events.
• Create and maintain reports, spreadsheets, distribution lists, email groups, and databases.
• Arrange domestic and international travel with attention to detail.
• Collaborate with all levels and develop cross-functional networks.
• Uphold confidentiality and high ethical standards.
• Prepare and coordinate presentations.
• Support staging of virtual and in-person events.
• Manage executive correspondence and expense reporting.
• Process departmental expenses and supplier invoices.
• Coordinate purchase requests, POs, and AP with vendors.
• Support process improvements and stakeholder experience.
• Provide guidance to junior team members.
• Lead and support key projects.
• Demonstrate professionalism, confidentiality, and adaptability.

Skills

MS 365

Organizational skills

Communication

Attention to detail

Multi-tasking

Team coordination

Education

Bachelor’s Degree or equivalent

Tools

MS SharePoint

Job description

AECOM Philippines ROHQ is seeking a Senior Executive Assistant to provide comprehensive administrative support to one or more executives. The role demands excellent organization, discretion, and professional maturity to manage complex schedules, travel, reports, and communications.

You will guide junior team members, coordinate cross-functional activities, and ensure confidentiality while delivering high-quality documents and event support in a hybrid work environment.