Executive Assistant - Global Travel & Exec Support (Hybrid)

AECOM; Makati; Hybrid; PHP 400,000 - 800,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

AD&D

Disability benefits

Paid time off

Flexible work options

Well-being resources

Job summary

AECOM is seeking an experienced Executive Assistant to provide high-level administrative support to one or more executives in a dynamic environment. You will manage diaries, prepare materials for meetings, coordinate travel, create reports, and handle confidential information with professionalism.

The role requires strong MS 365 skills, excellent communication, organization, and the ability to work in a fast-paced, hybrid setup with three days onsite weekly.

Qualifications

• Bachelor’s degree or 5 years experience in the same industry.
• Strong MS 365 proficiency (Word, Excel, Outlook, PowerPoint) required.
• Excellent written and verbal communication skills.
• Experience drafting reports and correspondence.
• Experience with a global team and vendor coordination.

Responsibilities

• Maintain diaries and manage executive calendars.
• Prepare materials for meetings and coordinate presentations.
• Organize data, reports, and distributions for executives.
• Coordinate domestic and international travel arrangements.
• Handle confidential information with integrity and discretion.
• Liaise with internal departments and external networks.
• Support expense reporting and invoices processing.
• Assist with event planning and stakeholder communication.
• Manage procurement requests and vendor setup as needed.
• Contribute to process improvements for EA function.

Skills

Interpersonal skills

Organizational skills

Communication skills

Attention to detail

Ability to work in fast-paced env

Report drafting

Education

Bachelor's degree or 5 years experience in same industry

Tools

MS 365

SharePoint

Job description

AECOM is seeking an experienced Executive Assistant to provide high-level administrative support to one or more executives in a dynamic environment. You will manage diaries, prepare materials for meetings, coordinate travel, create reports, and handle confidential information with professionalism.

The role requires strong MS 365 skills, excellent communication, organization, and the ability to work in a fast-paced, hybrid setup with three days onsite weekly.