Global Executive Assistant to Senior Leaders | Hybrid

Aecom Philippines, Inc.; Pateros; Hybrid; PHP 680,000 - 860,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Paid time off

Flexible work options

Employee assistance program

Business travel insurance

Job summary

AECOM Philippines is seeking an Executive Assistant II to provide high-level administrative support to senior executives, operating with autonomy and sound judgment. This role delivers executive coordination, decision-ready communication, and oversight of sensitive logistics, while championing internal communication, vendor alignment, and event leadership.

Responsibilities include calendar management for global leaders, travel planning, meetings, and budget oversight, plus preparing briefing

Qualifications

• Bachelor’s Degree or +6 years equivalent experience.
• Strong MS 365 experience including Word, Excel, Outlook, and PowerPoint.
• Highly motivated to function well in a fast-paced environment.
• Excellent interpersonal, organizational, and communication skills.
• Attention to detail with ability to deliver accurate documentation.
• Experience drafting reports and correspondence.
• Experience working with a global team.
• Knowledge of administrative and vendor support functions.

Responsibilities

• Manage high-volume calendars for senior leaders with cross-functional, global engagements.
• Draft, screen, and manage executive communications with professionalism.
• Oversee international and domestic travel for senior executives with complex itineraries.
• Organize executive-level meetings, board reviews, and cross-regional workshops.
• Manage expense workflows with governance and liaise with Finance and Procurement.
• Develop executive documents and dashboards to support decision-making.
• Coordinate vendor onboarding, contract routing, and invoice disputes.
• Plan VIP visits including logistics, security needs, and cross-team coordination.
• Draft internal communications and executive talking points.

Skills

Calendar management

Executive communication

MS 365 Suite

Discretion/confidentiality

Travel coordination

Stakeholder management

Education

Bachelor’s Degree or equivalent experience

Tools

SharePoint

MS Outlook

Job description

AECOM Philippines is seeking an Executive Assistant II to provide high-level administrative support to senior executives, operating with autonomy and sound judgment. This role delivers executive coordination, decision-ready communication, and oversight of sensitive logistics, while championing internal communication, vendor alignment, and event leadership.

Responsibilities include calendar management for global leaders, travel planning, meetings, and budget oversight, plus preparing briefing