Executive Assistant, Corporate Services — Global Impact

Aecom2; Taguig; On-site; PHP 335,000 - 614,000; Full time

Job summary

AECOM Philippines is seeking an Administration Assistant to provide essential support across scheduling, travel arrangements, expense reporting, invoicing, and purchasing for one or more managers. The role requires handling confidential matters and effective communication within a global virtual environment.

Responsibilities include managing files, emails, reports, and compliance tasks, while coordinating with leaders and stakeholders.

Qualifications

• 3+ years of relevant experience in a fast-paced complex environment.
• Proven work experience as an Administration Assistant.
• Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Provide support in general administrative tasks such as filing, encoding, maintaining, and sorting files and documents.
• Manage shared mailbox and basic scheduling tasks.
• Prepare, review, submit and track expense reports for reimbursements.
• Enter, track, coordinate and process departmental invoices for payment.
• Update Salesforce data to ensure accuracy and usability for operations.
• Maintain documents in SharePoint and Teams databases for stakeholders.

Skills

Microsoft Office Suite

Communication

Organization

Attention to Detail

Time Management

Multitasking

Leadership experience

Tools

Salesforce

SharePoint

Teams

Job description

AECOM Philippines is seeking an Administration Assistant to provide essential support across scheduling, travel arrangements, expense reporting, invoicing, and purchasing for one or more managers. The role requires handling confidential matters and effective communication within a global virtual environment.

Responsibilities include managing files, emails, reports, and compliance tasks, while coordinating with leaders and stakeholders.