Senior Executive Assistant — Global Calendar & Travel

JLL; Taguig; On-site; PHP 1,000,000 - 1,300,000; Full time

Job summary

JLL is seeking a Senior Executive Assistant to provide comprehensive support to the executive team in Manila. The role involves complex calendar management, multi-time zone travel arrangements, and preparation of executive-level correspondence, reports and presentations.

The ideal candidate will have 2–3 years in an EA role, strong communication skills, and proficiency with Microsoft Office and collaboration tools. This position requires discretion and adaptability across demanding priorities.

Qualifications

• Bachelor’s degree or equivalent experience strongly preferred.
• 2–3 years of executive assistant experience supporting high-level executives.
• Ability to handle confidential information discreetly in a diplomatic manner.
• Strong written and verbal communication across multiple platforms.
• Excellent presentation skills with familiarity in InDesign, Mural/Miro or Smartsheet an advantage.
• Tech-savvy and proficient with Microsoft Office, Adobe Acrobat and collaboration tools such as WebEx/Zoom.
• Ability to work across multiple time zones and manage complex calendars.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel across time zones, including flight bookings and visas if required.
• Draft and prepare executive-level correspondence, emails, presentations and reports.
• Coordinate meeting materials and logistics for internal and external meetings.
• Manage and reconcile expenses with receipts and reimbursement submissions.
• Plan and coordinate corporate events, conferences and retreats.
• Conduct research and prepare executive-level reports and presentations.
• Organize and maintain documents for easy access and retrieval.

Skills

Communication skills

Presentation skills

Multitasking and prioritization

Education

Bachelor’s degree or equivalent experience

Tools

InDesign

Mural/Miro

Smartsheet

Microsoft Office

Adobe Acrobat

Bluebeam

WebEx

Zoom

Job description

JLL is seeking a Senior Executive Assistant to provide comprehensive support to the executive team in Manila. The role involves complex calendar management, multi-time zone travel arrangements, and preparation of executive-level correspondence, reports and presentations.

The ideal candidate will have 2–3 years in an EA role, strong communication skills, and proficiency with Microsoft Office and collaboration tools. This position requires discretion and adaptability across demanding priorities.