Global Executive Assistant | Hybrid Work & Strategic Support

JLL; Taguig; Hybrid; PHP 500,000 - 900,000; Full time

Job summary

JLL in the Philippines—Taguig is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders and keep daily operations running smoothly.

The role coordinates complex calendars, handles travel logistics, prepares reports, and ensures confidentiality across internal and external stakeholders while maintaining high professional standards and adaptability.

Qualifications

• Bachelor’s degree or equivalent experience is strongly preferred.
• At least 5-7 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
• Strong time-management skills and ability to organize multiple ongoing activities.
• Ability to handle multiple executives across multiple time zones.
• Amenable to hybrid work set-up.
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat, Webex, Workday, PeopleSoft, etc.

Responsibilities

• Provide Senior-Level executive administrative support.
• Coordinate complex scheduling and calendar management.
• Manage and monitor executive inbox and correspondences.
• Manage travel logistics (visa/entry permits, flights, accommodations, other transportation needed) and activities.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive’s business objectives.
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Develop, build, and maintain effective working relationships with the executive, colleagues, and internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).

Skills

Time management

Time zone coordination

Communication skills

Discretion

Diplomacy

Adaptability

Learning curve management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Webex

Workday

PeopleSoft

Job description

JLL in the Philippines—Taguig is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders and keep daily operations running smoothly.

The role coordinates complex calendars, handles travel logistics, prepares reports, and ensures confidentiality across internal and external stakeholders while maintaining high professional standards and adaptability.