Global Executive Assistant to C-Suite Leaders

JLL; Manila; On-site; PHP 500,000 - 750,000; Full time

Job summary

JLL is seeking an Executive Assistant to provide high-level administrative support to senior leaders in the Philippines. The role responsibilities include calendar and travel management across time zones, drafting executive correspondence, preparing meeting materials, and coordinating events.

You will handle confidential information with discretion and work closely with a global EA network. Applicants should have a Bachelor’s degree or equivalent with 3+ years of EA experience, strong

Qualifications

• Bachelor’s degree or equivalent experience is strongly preferred.
• Over 3 years of executive assistant experience supporting high-level executives (in-country, regional, or global).
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage.
• Tech savvy with Microsoft Office, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
• Ability to work across multiple time zones and flexible in work schedule.
• Exceptional attention to detail and diary management skills.
• Extensive experience with travel and accommodation booking.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, ground transportation, and visa/permit requirements.
• Draft and prepare executive-level correspondence including emails, presentations, reports, and other documents.
• Coordinate materials for meetings, agendas, minutes, and presentations; ensure smooth logistics.
• Manage and reconcile expenses; create expense reports and reimbursements.
• Assist in planning and coordinating corporate events, conferences and retreats.
• Conduct research and prepare executive-level reports and presentations.
• Organize and maintain documents and files for easy access.
• Support with special projects to align with executive objectives.
• Collaborate with the wider EA network globally and cover colleagues as needed.
• Develop and maintain relationships with internal/external stakeholders.
• Handle ad hoc duties (IT support coordination, signing key docs, onboarding new joiners).
• Safeguard confidential information and maintain discretion.
• Be adaptable to changing priorities and urgent requests.

Skills

Diary management

Travel arrangements

Multiplatform communication

Time management

Discretion & confidentiality

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

InDesign

Mural/Miro

Smartsheet

Bluebeam

Webex/Zoom

Job description

JLL is seeking an Executive Assistant to provide high-level administrative support to senior leaders in the Philippines. The role responsibilities include calendar and travel management across time zones, drafting executive correspondence, preparing meeting materials, and coordinating events.

You will handle confidential information with discretion and work closely with a global EA network. Applicants should have a Bachelor’s degree or equivalent with 3+ years of EA experience, strong