SME - Executive Assistant

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Pateros; On-site; PHP 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking an experienced executive assistant to provide senior-level administrative support to the executive team in Taguig, Philippines. You will manage calendars, travel, and communications across multiple time zones while maintaining confidentiality and professionalism.

The role requires strong diary management, superb written and verbal communication, and proficiency with MS Office, presentation tools, and virtual meeting platforms.

Qualifications

• Bachelor’s degree or equivalent experience strongly preferred.
• 2-3 years of executive assistant experience supporting high-level executives.
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Excellent communication skills across multiple platforms and mediums.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel across varying time zones including flight bookings, accommodations, visa/permit requirements.
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and other miscellaneous correspondence.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for meetings.
• Manage and reconcile expenses, including creating expense reports and submitting reimbursement requests.
• Assist in planning and coordinating corporate events, conferences, and other occasions.
• Conduct research, gather data, and prepare executive-level reports and presentations.
• Organize and maintain documents and files for easy access and retrieval.

Skills

Diary management

Communication skills

Presentation skills

Time zone coordination

MS Office

Adobe Acrobat

WebEx/Zoom

Tech savvy

Diplomatic discretion

Multitasking

Education

Bachelor’s degree or equivalent experience

Tools

InDesign

Mural/Miro

Smartsheet

Microsoft Office

Adobe Acrobat

Bluebeam

WebEx

Zoom

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

• Provide Senior-Level executive administrative support
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations
• Organize and maintain documents and files ensuring ease of access and retrieval of information
• Assisting with various special projects and assignments to support the executive’s business objectives
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters
• Build and maintain positive relationships with internal and external stakeholders
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism

To Apply you need to have

• Bachelor’s degree or equivalent experience strongly preferred
• At least 2-3 years of executive assistant experience supporting high-level executives
• Proven ability to handle confidential information discreetly in a diplomatic manner
• Unflappable, flexible, and can overcome a learning curve quickly
• Extremely strong communication skills on multiple platforms and mediums (email, text, in person, videocalls, etc.)
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage
• Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx,Zoom, etc.
• Ability to work across multiple time zones
• Exceptional attention to detail.
• Strong diary management skills.
• Extensive experience with travel and accommodation booking.

Location:

On-site –Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

JLL Privacy Notice

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.