SME - Executive Assistant

Hammerjack Pty Ltd; Taguig; On-site; PHP 540,000 - 660,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Taguig, Philippines, seeks an experienced Executive Assistant to provide senior-level support to the executive team and manage calendars, travel, and confidential communications.

You will draft correspondence, prepare presentations, organize meetings, process expenses, and coordinate with the global EA network. Strong discretion, communication, and multitasking are essential.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 2–3 years of executive assistant experience supporting high-level executives.
• Demonstrated ability to handle confidential information discreetly.
• Excellent communication across multiple platforms (email, chat, video).
• Strong presentation skills with familiarity in design/PM tools advantageous.
• Tech-savvy with Microsoft Office, video conferencing, and document management tools.
• Ability to work across multiple time zones and manage priorities.
• Attention to detail and strong organizational skills.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel across time zones including bookings and visas if required.
• Draft and prepare executive correspondence, emails, reports, and presentations.
• Coordinate materials for meetings and ensure smooth logistics.
• Manage expenses and reimbursements, and prepare reports.
• Assist in planning corporate events and conferences.
• Prepare executive-level reports and presentations; organize files for easy retrieval.
• Collaborate with the global EA network and cover colleagues when needed.
• Develop strong relationships with internal and external stakeholders.

Skills

Executive support

Diary management

Travel arrangements

Calendar management

Multiplatform communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

InDesign

Mural/Miro

Smartsheet

WebEx

Zoom

Adobe Acrobat

Bluebeam

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

• Provide Senior-Level executive administrative support
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations
• Organize and maintain documents and files ensuring ease of access and retrieval of information
• Assisting with various special projects and assignments to support the executive's business objectives
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters
• Build and maintain positive relationships with internal and external stakeholders
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism

To Apply you need to have

• Bachelor's degree or equivalent experience strongly preferred
• At least 2-3 years of executive assistant experience supporting high-level executives
• Proven ability to handle confidential information discreetly in a diplomatic manner
• Unflappable, flexible, and can overcome a learning curve quickly
• Extremely strong communication skills on multiple platforms and mediums (email, text, in person, videocalls, etc.)
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage
• Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx,Zoom, etc.
• Ability to work across multiple time zones
• Exceptional attention to detail.
• Strong diary management skills.
• Extensive experience with travel and accommodation booking.

Location:

On-site -Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.