Executive Assistant

Cobden & Carter International; Taguig; Hybrid; PHP 600,000 - 1,200,000; Full time

Job summary

Cobden & Carter International is seeking an experienced Senior Executive Assistant to support the executive team in a hybrid setting in Taguig.

You will manage calendars, travel, correspondence, and meeting logistics across APAC time zones, while safeguarding confidential information.

This role requires strong communication, discretion, and the ability to coordinate with global EA peers and external stakeholders.

Qualifications

• Bachelor's degree or equivalent experience strongly preferred.
• 3–5 years of executive assistant experience supporting high-level executives.
• Proven ability to handle confidential information discreetly.
• Unflappable, flexible, and quick to learn new tasks.
• Extremely strong communication skills across email, text, in-person, and video calls.
• Excellent presentation skills; familiarity with InDesign, Mural/Miro, and Smartsheet is an advantage.
• Tech-savvy with Microsoft Office, Adobe Acrobat and/or Bluebeam, Webex, Zoom.
• Ability to work across multiple time zones.
• Exceptional attention to detail and diary management skills.
• Extensive travel and accommodation booking experience.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel across time zones including flight bookings and visas.
• Draft executive-level emails, presentations, reports, and other correspondence.
• Prepare materials for meetings and ensure smooth logistics for internal and external meetings.
• Manage and reconcile expenses, including expense reports and reimbursements.
• Assist in planning corporate events, conferences, and retreats.
• Conduct research and prepare executive-level reports and presentations.
• Organize and maintain documents and files for easy retrieval.
• Collaborate with the global EA network and cover colleagues as needed.
• Safeguard confidential information and maintain strict confidentiality.

Skills

Executive support

Calendar management

Travel planning

Discretion

Multichannel communication

Diary management

Education

Bachelor's degree or equivalent

Tools

InDesign

Mural/Miro

Smartsheet

MS Office

Adobe Acrobat

Bluebeam

Webex

Zoom

Job description

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions.
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Assisting with various special projects and assignments to support the executive's business objectives.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

Qualifications

• Bachelor's degree or equivalent experience is strongly preferred.
• At least 3-5 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Unflappable, flexible, and can overcome a learning curve quickly.
• Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage.
• Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, Webex, Zoom, etc.
• Ability to work across multiple time zones.
• Exceptional attention to detail
• Strong diary management skills
• Extensive experience with travel and accommodation booking

Work setup: Hybrid (must be amenable to working fully onsite during the first few months of training)

Shift: APAC Shift

Location: Taguig

By Applying, you give consent to collect, store, and/or process personal and/or sensitive information for the purpose of recruitment and employment may it be internal to Cobden & Carter International and/or to its clients.