Senior Executive Assistant — Global Travel & Exec Support

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 500,000 - 900,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an SME - Executive Assistant to provide high-level administrative support to senior executives at the Taguig on-site location. The role involves managing calendars, travel across time zones, drafting correspondence, coordinating meetings, and handling confidential information with discretion.

The ideal candidate will have a Bachelor’s degree or equivalent experience, 2–3 years of EA experience, and superb communication across multiple platforms.

Qualifications

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel across time zones.
• Draft and prepare executive-level correspondence and documents.
• Coordinate meeting materials, agendas and minutes.
• Manage and reconcile expense reports.
• Assist in planning corporate events and special occasions.
• Conduct research and prepare executive-level reports and presentations.
• Maintain confidential information with discretion.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings and visa requirements.
• Draft and prepare executive-level correspondence, emails, presentations, or reports on behalf of the executive team.
• Coordinate meeting materials, including agendas, minutes, and presentations.
• Manage expenses, create expense reports, and submit for reimbursement.
• Assist in planning and coordinating corporate events, conferences, and other occasions.
• Conduct research and prepare executive-level documentation and presentations.
• Organize documents and files for easy access and retrieval; support ad hoc projects.

Skills

Executive support

Calendar management

Travel arrangements

Meeting coordination

Expense management

Communications

Event planning

Research and reporting

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

InDesign

Mural/Miro

Smartsheet

Adobe Acrobat/Bluebeam

WebEx/Zoom

Job description

Jones Lang LaSalle Incorporated is seeking an SME - Executive Assistant to provide high-level administrative support to senior executives at the Taguig on-site location. The role involves managing calendars, travel across time zones, drafting correspondence, coordinating meetings, and handling confidential information with discretion.

The ideal candidate will have a Bachelor’s degree or equivalent experience, 2–3 years of EA experience, and superb communication across multiple platforms.