Junior EA to CEO | Global Travel & Calendar

The Back Room Limited; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

The Back Room Limited in the Philippines seeks an Executive Assistant to be the CEO’s day-to-day partner, owning the calendar, inbox, travel, and expenses.

You will coordinate across PH, NZ, AU and US time zones, draft executive correspondence, capture minutes, plan leadership meetings, and manage confidential information.

A minimum of two years’ experience supporting a senior executive and a bachelor’s degree is required; fluency in English and Filipino are essential.

Qualifications

• 2+ years of Executive Assistant/Personal Assistant experience supporting a senior executive.
• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• Excellent written and spoken English, plus fluent Filipino.
• Hands-on experience with Google Workspace and/or Microsoft 365, Zoom, Teams, Slack, Sheets/Excel, and Slides/PowerPoint.
• Experience booking international travel and handling visa/travel documentation.
• Discretion handling confidential information and data.

Responsibilities

• Manage the CEO’s calendar and coordinate Executive Leadership schedules across PH, NZ, AU, and US time zones.
• Triage the CEO’s inbox, route requests, and draft emails and executive correspondence.
• Keep a running tracker of executive priorities and deadlines; follow up with owners.
• Prepare agendas and briefing packs; capture minutes and circulate within 24 hours.
• Coordinate domestic and international travel, including flights, accommodation, itineraries, visas, and travel insurance.
• Process executive expenses and payment approvals; liaise with Finance to close liquidations.

Skills

Executive support experience

Calendar management

Email drafting

Travel coordination

Finance admin basics

Discretion with confidential data

Education

Bachelor's degree in Business Administration/Management/Communications

Tools

Google Workspace

Microsoft 365

Zoom

Teams

Slack

Sheets/Excel

Slides/PowerPoint

Job description

The Back Room Limited in the Philippines seeks an Executive Assistant to be the CEO’s day-to-day partner, owning the calendar, inbox, travel, and expenses.

You will coordinate across PH, NZ, AU and US time zones, draft executive correspondence, capture minutes, plan leadership meetings, and manage confidential information.

A minimum of two years’ experience supporting a senior executive and a bachelor’s degree is required; fluency in English and Filipino are essential.