Senior Executive Assistant, EMEA

Jones Lang LaSalle Incorporated; Manila; On-site; PHP 500,000 - 700,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Taguig, Philippines is seeking an experienced Executive Assistant to provide high-level support to senior executives. You will manage calendars, coordinate multi‑time‑zone travel, and draft executive correspondence and presentations.

You will prepare meeting materials, handle expenses and reimbursements, plan events, conduct research, organize documents, and collaborate with the global EA network while safeguarding confidential information.

Qualifications

• Bachelor’s degree or equivalent experience strongly preferred.
• 2–3 years of executive assistant experience supporting high-level executives.
• Ability to handle confidential information discreetly.
• Extremely strong communication skills on multiple platforms (email, text, in person, videocalls).
• Proficient with MS Office, Adobe Acrobat, and collaboration tools.
• Able to work across multiple time zones.

Responsibilities

• Provide Senior-Level executive administrative support
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
• Conduct research, gather data, and prepare executive-level reports, documentation, and presentations
• Organize and maintain documents and files ensuring ease of access and retrieval of information
• Assisting with various special projects and assignments to support the executive’s business objectives
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters
• Build and maintain positive relationships with internal and external stakeholders
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism
• Extensive experience with travel and accommodation booking.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Written communication

Multitasking

Education

Bachelor’s degree or equivalent experience

Tools

InDesign

Mural/Miro

Smartsheet

Microsoft Office

Adobe Acrobat

Bluebeam

WebEx

Zoom

Job description

Jones Lang LaSalle Incorporated in Taguig, Philippines is seeking an experienced Executive Assistant to provide high-level support to senior executives. You will manage calendars, coordinate multi‑time‑zone travel, and draft executive correspondence and presentations.

You will prepare meeting materials, handle expenses and reimbursements, plan events, conduct research, organize documents, and collaborate with the global EA network while safeguarding confidential information.