Senior Executive Assistant - Global Calendars & Travel

Willis Towers Watson; Taguig; On-site; PHP 400,000 - 560,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Willis Towers Watson in Manila (hybrid) is seeking an experienced Executive Administrator to provide proactive support to Investments leaders, manage calendars, arrange travel, and prepare materials.

The role requires 7+ years in executive support, strong organizational and communication skills, and the ability to handle confidential information while coordinating across time zones and teams.

Qualifications

• Bachelor's degree or equivalent work experience.
• Minimum 7 years of executive administrative support experience.
• Experience supporting senior leaders and managing complex responsibilities.
• Strong organizational and time-management skills.
• Proven calendar, travel, and expense processing capabilities.
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Experience with Teams and SharePoint; strong written and verbal communication.
• Ability to handle confidential information with discretion.
• Analytical, problem-solving, and proactive decision-making skills.
• Excellent interpersonal and stakeholder management abilities.
• Independent, adaptable, and capable of cross-functional coordination.
• Experience in project coordination/management preferred.
• Strong business acumen; ability to anticipate needs.
• Ability to build relationships across the organization.
• Willingness to work Australia shift (6:00 AM – 3:00 PM Manila time).
• Able to work in a hybrid arrangement.

Responsibilities

• Provide proactive administrative and executive support to Investments leaders.
• Manage complex calendars and coordinate meetings across time zones.
• Arrange domestic and international travel with detailed itineraries.
• Process and monitor expense reports in line with policies.
• Prepare and review presentations, reports, and meeting materials.
• Coordinate leadership and team meetings, and other events.
• Maintain records, notes, action trackers, and document repositories.
• Serve as a point of contact for internal and external stakeholders.
• Support follow-up actions, task tracking, and prioritization of activities.
• Handle confidential information with discretion and professionalism.
• Support project-related activities and milestone coordination.
• Collaborate across teams to drive improvements and efficiency.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

MS Office proficiency

Communication skills

Stakeholder management

Project coordination

Hybrid work adaptability

Education

Bachelor's degree or equivalent

Tools

Microsoft Teams

SharePoint

Job description

Willis Towers Watson in Manila (hybrid) is seeking an experienced Executive Administrator to provide proactive support to Investments leaders, manage calendars, arrange travel, and prepare materials.

The role requires 7+ years in executive support, strong organizational and communication skills, and the ability to handle confidential information while coordinating across time zones and teams.