Senior Executive Assistant – Global Calendar & Exec Support

JLL; Taguig; On-site; PHP 480,000 - 960,000; Full time

Job summary

JLL in Taguig is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders, manage complex calendars, coordinate meetings across time zones, and handle confidential information with discretion.

The role involves preparing reports and presentations, arranging travel, organizing documents, and collaborating with internal teams and external partners to ensure smooth daily operations and high productivity.

Qualifications

• Bachelor’s degree or equivalent experience is strongly preferred.
• 3+ years of executive assistant experience supporting high-level executives.
• Proven ability to handle confidential information discreetly.
• Unflappable, flexible, and quick learner.
• Extremely strong communication skills on multiple platforms.
• Presentations tools such as InDesign, Mural/Miro, and Smartsheet are an advantage.
• Tech savvy with Microsoft Office, Adobe Acrobat, and collaboration tools.
• Ability to work across multiple time zones and adapt to changing priorities.
• Exceptional attention to detail and diary management.
• Extensive travel and accommodation booking experience.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel across time zones, including flight bookings, accommodations, ground transport, and visa requirements.
• Draft and prepare executive-level correspondence, emails, presentations, and reports.
• Coordinate meeting materials, agendas, minutes, and logistics for internal and external meetings.
• Manage and reconcile expenses; create and submit expense reports for reimbursement.
• Assist in planning corporate events, conferences, and special occasions.
• Prepare executive-level reports, documentation, and presentations.
• Organize and maintain documents and files for easy access.
• Support other projects and delegate tasks to the EA network as needed.
• Collaborate with internal teams and external partners; cover colleagues when needed.

Skills

Calendar management

Travel planning

Communication skills

Discretion and confidentiality

Time management

Cross-timezone coordination

Executive support

Meeting coordination

Problem solving

Multi-tasking

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office suite

Adobe Acrobat

Bluebeam Revu

InDesign

Mural/Miro

Smartsheet

Webex

Zoom

Job description

JLL in Taguig is seeking an experienced Executive Assistant to provide comprehensive support to senior leaders, manage complex calendars, coordinate meetings across time zones, and handle confidential information with discretion.

The role involves preparing reports and presentations, arranging travel, organizing documents, and collaborating with internal teams and external partners to ensure smooth daily operations and high productivity.