Elite Executive Assistant — Calendar & Travel Mastery

Studio West Philippines; Metro Manila; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

HMO for all employees

HMO for dependents after a year

Retirement Plan

Life insurance

Vision and gym subsidy

Internet subsidy while WFH

Mental wellness programs

Job summary

Studio West Philippines is seeking an Executive Assistant to provide proactive, high-level administrative support to U.S.-based executive leaders. The role manages complex scheduling, travel, communications, and meeting coordination while leveraging AI tools to boost productivity and efficiency.

Located in the Philippines, this hybrid position requires coordinating across time zones. The successful candidate will have 5+ years of executive support experience, strong English skills, and

Qualifications

• Bachelor’s degree or equivalent experience required.
• 5+ years of experience providing administrative or executive support, ideally for senior executives.
• Experience supporting U.S.-based executives and working in U.S. corporate environments.
• Ability to work during U.S. Pacific Time business hours (night schedule).
• Excellent calendar management, scheduling, travel coordination, and expense-management skills.
• Proficient with Microsoft 365 applications (Outlook, Teams, Word, Excel, PowerPoint).
• Familiarity with AI tools and curiosity about automation to improve workflows.
• Excellent written and verbal English communication skills.

Responsibilities

• Provide proactive, high-touch support to the Chief People Officer and Chief Information & Digital Officer.
• Own and manage complex, dynamic calendars across internal and external stakeholders.
• Prioritize meetings, resolve scheduling conflicts, and anticipate executive needs.
• Coordinate meetings across multiple time zones and locations.
• Prepare executives for meetings by ensuring they have the right information and logistics.
• Protect executive focus time while remaining responsive to changing priorities.
• Coordinate domestic and international travel, including flights, hotels, and transport.
• Prepare and submit accurate expense reports and track receipts.

Skills

Calendar management

Travel coordination

Expense management

English communication

AI tools familiarity

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Studio West Philippines is seeking an Executive Assistant to provide proactive, high-level administrative support to U.S.-based executive leaders. The role manages complex scheduling, travel, communications, and meeting coordination while leveraging AI tools to boost productivity and efficiency.

Located in the Philippines, this hybrid position requires coordinating across time zones. The successful candidate will have 5+ years of executive support experience, strong English skills, and