Senior Executive Assistant: Global Calendar & Travel

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Pateros; On-site; PHP 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking an experienced executive assistant to provide senior-level administrative support to the executive team in Taguig, Philippines. You will manage calendars, travel, and communications across multiple time zones while maintaining confidentiality and professionalism.

The role requires strong diary management, superb written and verbal communication, and proficiency with MS Office, presentation tools, and virtual meeting platforms.

Qualifications

• Bachelor’s degree or equivalent experience strongly preferred.
• 2-3 years of executive assistant experience supporting high-level executives.
• Proven ability to handle confidential information discreetly in a diplomatic manner.
• Excellent communication skills across multiple platforms and mediums.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel across varying time zones including flight bookings, accommodations, visa/permit requirements.
• Draft and prepare Executive-Level correspondence including emails, presentations, reports, and other miscellaneous correspondence.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for meetings.
• Manage and reconcile expenses, including creating expense reports and submitting reimbursement requests.
• Assist in planning and coordinating corporate events, conferences, and other occasions.
• Conduct research, gather data, and prepare executive-level reports and presentations.
• Organize and maintain documents and files for easy access and retrieval.

Skills

Diary management

Communication skills

Presentation skills

Time zone coordination

MS Office

Adobe Acrobat

WebEx/Zoom

Tech savvy

Diplomatic discretion

Multitasking

Education

Bachelor’s degree or equivalent experience

Tools

InDesign

Mural/Miro

Smartsheet

Microsoft Office

Adobe Acrobat

Bluebeam

WebEx

Zoom

Job description

Jones Lang LaSalle (JLL) is seeking an experienced executive assistant to provide senior-level administrative support to the executive team in Taguig, Philippines. You will manage calendars, travel, and communications across multiple time zones while maintaining confidentiality and professionalism.

The role requires strong diary management, superb written and verbal communication, and proficiency with MS Office, presentation tools, and virtual meeting platforms.