Executive Assistant - Hybrid Global Calendar & Exec Support

AECOM Global Business Services - Philippines ROHQ; Taguig; Hybrid; PHP 420,000 - 540,000; Full time

Job summary

AECOM Global Business Services - Philippines ROHQ is seeking an experienced Executive Assistant to support senior executives in a hybrid setup (three days in the office, two days work from home). You will manage complex calendars, handle emails, arrange travel, coordinate meetings, prepare reports, and support cross-functional teams across HR, Finance, Legal, and IT.

The role requires strong MS 365 skills, communication, and the ability to manage multiple priorities in a Fast-paced, global

Qualifications

• Bachelor’s degree or 4+ years’ experience in the same industry.
• Strong experience with MS 365 (Word, Excel, Outlook, PowerPoint).
• Fast-paced environment; multitasking and deadline-driven.
• Excellent interpersonal, organizational, and communication skills.
• Experience with calendar, travel, and executive support.
• Experience with a global team and vendor support.
• Experience with project coordination and budget tracking.

Responsibilities

• Independently manage calendars for executives across time zones.
• Review emails, categorize urgency, draft replies when appropriate.
• Coordinate full travel arrangements and detailed itineraries.
• Own full lifecycle of executive meetings, including logistics and notes.
• Prepare expense reports aligned with company SLAs and track approvals.
• Generate dashboards and presentations for executives and stakeholders.
• Submit and track purchase orders and vendor meetings.
• Prepare logistics for stakeholder visits and internal events.
• Create newsletters, announcements, and internal updates.
• Manage system access requests and IT support coordination.
• Conduct market research and prepare executive briefing material.
• Build strong relationships with HR, Finance, Legal, IT teams.
• Assist with general executive assistant tasks as needed.

Skills

MS 365

Calendar management

Travel coordination

Meetings management

Email management

Vendor support

Reports drafting

Budget tracking

Cross-functional

Education

Bachelor’s degree or 4 years experience

Tools

MS 365 (Word, Excel, Outlook, PowerPoint)

SharePoint

Coupa

Teams Live

ServiceNow

Job description

AECOM Global Business Services - Philippines ROHQ is seeking an experienced Executive Assistant to support senior executives in a hybrid setup (three days in the office, two days work from home). You will manage complex calendars, handle emails, arrange travel, coordinate meetings, prepare reports, and support cross-functional teams across HR, Finance, Legal, and IT.

The role requires strong MS 365 skills, communication, and the ability to manage multiple priorities in a Fast-paced, global