Remote Executive Assistant for the C-Suite

Global Finance Teams; Makati; On-site; PHP 469,000 - 759,000; Full time

Job summary

Global Finance Teams in Makati, Metro Manila, is seeking a highly organized Executive Assistant to support the executive team with high-level administrative and operational tasks. The role requires managing calendars, coordinating meetings across time zones, handling confidential information, and preparing professional communications.

You will organize travel, prepare reports and presentations, track deadlines, and maintain digital files and expense reports.

Qualifications

• 3+ years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal English communication skills.
• Strong organizational and time-management skills.
• Exceptional attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proactive approach with the ability to anticipate the executive's needs.

Responsibilities

• Manage and maintain the executive's calendar, appointments, and meetings.
• Coordinate internal and external meetings, including scheduling and calendar invitations.
• Prepare meeting agendas, notes, and follow-up actions when required.
• Monitor deadlines, commitments, and important tasks to ensure timely completion.
• Help organize the executive's daily and weekly priorities and conduct research.
• Assist with presentations, reports, documents, and other executive materials.
• Manage emails, messages, and other correspondence on behalf of the executive.
• Draft, proofread, and organize professional communications.
• Ensure important communications are followed up on promptly.
• Coordinate communication between the executive and internal teams, clients, partners, and other stakeholders.
• Maintain professionalism and confidentiality when handling sensitive information.
• Organize and maintain digital files, records, and documents.
• Assist with expense tracking, invoices, reports, and other administrative tasks.
• Coordinate travel arrangements, itineraries, accommodations, and meetings when required.
• Support project coordination and follow up with team members on assigned tasks.
• Maintain task lists and trackers to ensure projects remain on schedule.
• Assist with other administrative and operational responsibilities as needed.

Skills

Executive & calendar management

Email & communication management

Organization & prioritization

Project coordination

Time management

Research & reporting

Meeting coordination

Problem solving

Confidentiality & discretion

Written communication

Attention to detail

Proactive follow-through

Tools

Asana

ClickUp

Monday.com

Notion

Slack

CRM systems

Google Workspace

Microsoft Office

Job description

Global Finance Teams in Makati, Metro Manila, is seeking a highly organized Executive Assistant to support the executive team with high-level administrative and operational tasks. The role requires managing calendars, coordinating meetings across time zones, handling confidential information, and preparing professional communications.

You will organize travel, prepare reports and presentations, track deadlines, and maintain digital files and expense reports.