Senior Executive Assistant to Global Leaders

JLL; Taguig; On-site; PHP 391,000 - 670,000; Full time

Job summary

JLL is seeking an Executive Assistant to provide comprehensive support to senior executives, manage calendars, coordinate meetings across time zones, arrange travel, visas, and prepare reports and presentations. The role also involves safeguarding confidential information, drafting executive correspondence, and liaising with internal teams, clients, and external partners to ensure smooth operations.

The ideal candidate has 3+ years of EA experience, exceptional communication, adaptability, and

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 3+ years of executive assistant experience supporting high-level executives.
• Ability to handle confidential information discreetly.
• Flexible, adaptable and quick to learn.
• Strong written and verbal communication across platforms.

Responsibilities

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel across time zones including flight bookings and visas.
• Draft executive-level correspondence including emails, reports, and presentations.
• Coordinate materials for meetings and ensure smooth logistics.
• Manage expenses and reimbursements.
• Assist in planning corporate events and conferences.
• Prepare executive-level reports and presentations.
• Organize and maintain documents for easy retrieval.
• Support special projects and cross-functional collaboration.
• Collaborate with global EA network and cover colleagues as needed.
• Build relationships with internal and external stakeholders.
• Handle ad hoc duties and safeguard confidential information.
• Adapt to changing priorities and deadlines with composure.

Skills

Diary management

Communication skills

Discretion

Time zone coordination

Presentation skills

Adaptability

Attention to detail

Travel planning

Education

Bachelor’s degree or equivalent experience

Tools

MS Office

InDesign

Mural/Miro

Smartsheet

Webex

Zoom

Adobe Acrobat

Bluebeam

Job description

JLL is seeking an Executive Assistant to provide comprehensive support to senior executives, manage calendars, coordinate meetings across time zones, arrange travel, visas, and prepare reports and presentations. The role also involves safeguarding confidential information, drafting executive correspondence, and liaising with internal teams, clients, and external partners to ensure smooth operations.

The ideal candidate has 3+ years of EA experience, exceptional communication, adaptability, and