SME - Executive Assistant

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 558,000 - 893,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a proactive Senior Executive Assistant to support high-level executives in our Taguig office. You will manage calendars, coordinate travel across time zones, draft executive correspondence, and prepare materials for meetings with attention to confidentiality and professional demeanor.

You will also assist with events, reports, and ad hoc projects, collaborating closely with global EA teams.

Qualifications

• Bachelor’s degree or equivalent experience strongly preferred.
• 2–3 years of executive assistant experience supporting high-level executives.
• Proven ability to handle confidential information discreetly.
• Excellent communication skills across multiple platforms (email, text, video).

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones.
• Draft and prepare executive-level correspondence including emails, presentations, and reports.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations.
• Manage and reconcile expenses and assist with events and special projects.

Skills

Diary management

Travel coordination

Confidentiality

Cross-platform communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

InDesign

Mural/Miro

Smartsheet

Adobe Acrobat

WebEx

Zoom

Job description

**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Responsibilities*** Provide Senior-Level executive administrative support* Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)* Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team* Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings* Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement* Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions* Conduct research, gather data, and prepare executive-level reports, documentation, and presentations* Organize and maintain documents and files ensuring ease of access and retrieval of information* Assisting with various special projects and assignments to support the executive’s business objectives* Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges* Develop and maintain effective working relationships with clients (externally) and colleagues (internally)* Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)* Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters* Build and maintain positive relationships with internal and external stakeholders* Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism **To Apply you need to have*** Bachelor’s degree or equivalent experience strongly preferred* At least 2-3 years of executive assistant experience supporting high-level executives* Proven ability to handle confidential information discreetly in a diplomatic manner* Unflappable, flexible, and can overcome a learning curve quickly* Extremely strong communication skills on multiple platforms and mediums (email, text, in person, videocalls, etc.)* Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage* Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx,Zoom, etc.* Ability to work across multiple time zones* Exceptional attention to detail.* Strong diary management skills.* Extensive experience with travel and accommodation booking.**Location:**On-site –Taguig, PhilippinesIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!