Sales Support VA: Pipeline Keeper & Admin Pro

VA Masters; San Juan; On-site; PHP 223,000 - 402,000; Full time

Job summary

VA Masters is seeking an organized, proactive assistant to manage lead follow-up, scheduling, CRM maintenance, and a broad set of admin and operational tasks. You will chase leads, manage bookings, keep data current, and suggest process improvements to help the business grow.

The role requires strong organizational skills, reliability, and the ability to work with minimal supervision. Prior experience with CRMs and familiarity with automation tools is a plus for this remote position.

Qualifications

• Demonstrated experience in an administrative, operations, or virtual assistant role.
• Strong organizational ability and sharp attention to detail.
• Tech-savvy and fast to pick up new software tools and platforms.
• Track record using CRM systems to handle contacts and follow-ups.
• Excellent written and verbal communication skills.
• Dependable, precise, and capable of working with minimal oversight.
• Willingness to own tasks and manage priorities with little supervision.

Responsibilities

• Chase leads and keep the sales pipeline in motion
• Answer routine client inquiries promptly and professionally
• Run schedules, appointments, and client bookings
• Keep the CRM updated with accurate, current information
• Arrange documents, files, and spreadsheets
• Support staff scheduling and coordination
• Monitor and report on basic KPIs and performance metrics
• Take care of general administrative tasks that keep operations running
• Spot chances to improve systems and workflows, and put suggestions forward proactively

Skills

Administrative experience

Organizational skills

Attention to detail

CRM experience

Communication skills

Independent work

Task ownership

Tools

GoHighLevel

Mindbody

Trainerize

Zapier

Google Workspace

ChatGPT

Job description

VA Masters is seeking an organized, proactive assistant to manage lead follow-up, scheduling, CRM maintenance, and a broad set of admin and operational tasks. You will chase leads, manage bookings, keep data current, and suggest process improvements to help the business grow.

The role requires strong organizational skills, reliability, and the ability to work with minimal supervision. Prior experience with CRMs and familiarity with automation tools is a plus for this remote position.