Executive Assistant: Own the Pipeline & Operations

VA Masters; Caloocan; On-site; PHP 201,000 - 290,000; Full time

Job summary

VA Masters in Metro Manila is seeking a highly organized assistant to own lead follow-up, scheduling, CRM upkeep, and a wide range of admin tasks. You will help move the pipeline, support client bookings, and keep operations running smoothly with minimal supervision.

The role requires a proactive mindset, strong communication skills, and a tech-savvy approach to adopting new tools and improving workflows. If you thrive on ownership and efficiency, we’d love to hear from you.

Qualifications

• Proven experience in an administrative, operations, or virtual assistant role.
• Strong organizational skills and meticulous attention to detail.
• Tech-savvy and quick to pick up new software tools and platforms.
• Experience using CRM systems to handle contacts and follow-ups.
• Excellent written and verbal communication skills.
• Dependable, precise, and able to work under little supervision.
• Ability to own tasks and juggle priorities with minimal oversight.

Responsibilities

• Follow up with leads and keep the sales pipeline moving.
• Answer routine client inquiries promptly and professionally.
• Handle schedules, appointments, and client bookings.
• Refresh and keep the CRM accurate and current.
• Arrange documents, files, and spreadsheets.
• Help with staff scheduling and coordination.
• Track and report on basic KPIs and performance metrics.
• Take care of general administrative tasks that keep operations running.
• Find openings to improve systems and workflows, and put suggestions forward proactively.

Skills

Admin/Operations VA experience

Strong organizational skills

Tech-savvy

CRM experience

Excellent written and verbal comms

Dependable/independent

Task ownership

Tools

GoHighLevel

Mindbody

Trainerize

Zapier

Google Workspace

ChatGPT/AI tools

Instagram management

Job description

VA Masters in Metro Manila is seeking a highly organized assistant to own lead follow-up, scheduling, CRM upkeep, and a wide range of admin tasks. You will help move the pipeline, support client bookings, and keep operations running smoothly with minimal supervision.

The role requires a proactive mindset, strong communication skills, and a tech-savvy approach to adopting new tools and improving workflows. If you thrive on ownership and efficiency, we’d love to hear from you.