Remote Executive Assistant for High-Profile Client Relations

VA Masters; Tacurong; On-site; PHP 240,000 - 360,000; Full time

Job summary

VA Masters is seeking a detail-oriented Virtual Executive/Administrative Assistant to support a fast-paced team coordinating high-level client relationships. The role covers calendar coordination, meeting scheduling, and precise management of CRM and client records.

You will handle sensitive information with discretion and professionalism in a remote, globally-facing environment. The ideal candidate is highly organized, accurate, and proficient in data entry, document control, and communication

Qualifications

• Proven track record in CRM management and data entry; Excel proficiency required.
• Strong calendar management and scheduling experience.
• Excellent attention to detail with client-facing records.
• Strong document management and organizational skills.
• Dependable, precise, and self-sufficient at work.
• Strong written and verbal communication; discretion with high-profile data.

Responsibilities

• Coordinate calendars and book meetings across stakeholders and time zones.
• Maintain and update CRM records with accurate client information.
• Update notes and transcripts with key discussion points and next steps.
• Flag missing client information to keep the database complete.
• Ensure contracts and documents are signed, saved, and properly named.
• Maintain an updated to-do list reflecting follow-ups and actions.
• Support file naming, storage, and document control tasks.
• Assist with LinkedIn outreach and response tracking (future scope).
• Organize and administer email inboxes.

Tools

Excel

CRM systems

Job description

VA Masters is seeking a detail-oriented Virtual Executive/Administrative Assistant to support a fast-paced team coordinating high-level client relationships. The role covers calendar coordination, meeting scheduling, and precise management of CRM and client records.

You will handle sensitive information with discretion and professionalism in a remote, globally-facing environment. The ideal candidate is highly organized, accurate, and proficient in data entry, document control, and communication