Sales Admin Associate (1-year contract)

Omron Healthcare; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

Omron Asia Pacific Philippines Branch is seeking a Sales Admin Associate to provide administrative and operational support for online and offline sales. You will manage orders, reconcile inventories, and assist with invoicing and financial documents to ensure efficient operations.

Ideal candidates have a diploma or degree in business administration and at least two years in sales support, with strong MS Office and Excel skills, along with excellent attention to detail.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field.
• Minimum 2 years of experience in sales administration, customer service, or sales support roles.
• MS Office with Intermediate to advanced MS Excel capabilities.
• Attention to detail and accuracy.

Responsibilities

• Provide day-to-day support to the online business on sales and inventory matters, including order monitoring and reconciliation.
• Provide sales forecast to logistics partner and supply chain team for consignment warehouse.
• Review, verify, and file accruals and invoices in a timely manner, ensuring supporting documents are accurate.
• Create sales invoices, SOC, A&P/trade program and credit notes in the system for both offline and online business.
• Maintain and ensure proper filing of documents as per audit requirements.
• Compile and maintain sales-related reports or dashboards, covering inventory levels, sales performance, and coverage tracking.
• Support customers and stakeholders through customer meetings, order issue resolution, and cross-functional coordination on data monitoring.
• Provide support on organizational initiatives and tasks as required, ensuring smooth and effective operations.

Skills

Attention to detail

Customer service

Communication

Education

Diploma or Bachelor's degree in Business Administration or related field

Tools

MS Office

Excel (Intermediate-Advanced)

Job description

The Sales Admin Associate will provide administrative and operational support to the team by managing documentation, coordinating with internal and external stakeholders, and ensuring smooth execution of activities to help achieve overall targets efficiently.

The successful candidate will be employed under ARM Resources Inc (a DOLE licensed manpower agency) and assigned to OMRON Asia Pacific Philippines Branch to support the growing operations.

What you'll be doing

Provide day-to-day support to the online business on sales and inventory matters, including order monitoring and reconciliation

Provide sales forecast to logistics partner and supply chain team for consignment warehouse

Review, verify, and file accruals and invoices in a timely manner, ensuring supporting documents are accurate. Submit validated invoices for payment processing in the accounting system, and maintain the common monitoring file with Finance

Create sales invoices, SOC, A&P/trade program and credit notes in the system for both offline and online business. Maintain & ensure proper filing of documents as per audit requirements

Compile and maintain sales-related reports or dashboards, covering inventory levels, sales performance, and coverage tracking

Support customers and stakeholders through customer meetings, order issue resolution, and cross-functional coordination on data monitoring

Provide support on organizational initiatives and tasks as required, ensuring smooth and effective operations

What we're looking for

Diploma or Bachelor's degree in Business Administration or related field

Minimum 2 years of experience in sales administration, customer service, or sales support roles

Skilled with MS Office with Intermediate to advance MS Excel capabilities

Attention to detail and accuracy