Sales Admin/ Assistant

CL Follosco Group Inc.; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

CL Follosco Group Inc. is seeking a dedicated Sales Admin/Assistant to join our Makati City Metro Manila office on a full-time basis. This role provides essential administrative and operational support to the sales team and management, ensuring smooth sales operations.

The successful candidate will assist with scheduling, documentation, CRM updates and reporting, while coordinating with internal teams to support client opportunities and events.

Qualifications

• Degree in business administration or related field preferred.
• Strong proficiency in Microsoft Office applications.
• Experience with customer relationship management (CRM) systems.

Responsibilities

• Provide comprehensive administrative support to the sales team, including scheduling meetings and managing calendars.
• Prepare and maintain accurate sales documentation such as quotations, invoices, purchase orders and contracts.
• Manage client databases and CRM systems to keep information current and accessible.
• Process sales orders and ensure accurate order entry into company systems.
• Liaise between clients and internal teams to facilitate communication and resolve queries.

Skills

MS Office proficiency

Excel

CRM experience

Education

Degree in business administration

Tools

CRM software

Sales tracking software

Job description

About the role

We are seeking a dedicated and organized Sales Admin/Assistant to join our team at our Makati City Metro Manila office on a full-time basis. This is a key support role that plays a vital part in ensuring the smooth operation of our sales department. As Sales Admin/Assistant, you will support of our sales function, providing essential administrative and operational support to the sales team and management. This position is crucial to maintaining productivity, managing client relationships, and ensuring that our sales operations run efficiently and professionally.

Key responsibilities

• Providing comprehensive administrative support to the sales team, including scheduling meetings, managing calendars and coordinating appointments
• Preparing and maintaining accurate sales documentation, including quotations, invoices, purchase orders and contracts
• Managing client databases and customer relationship management (CRM) systems to ensure information is current and accessible
• Processing sales orders and ensuring accurate and timely order entry into company systems
• Liaising between clients and internal teams to facilitate communication and resolve any administrative queries or issues
• Maintaining organized filing systems, both physical and digital, for easy retrieval of sales records and documentation
• Assisting with the preparation of sales reports, presentations and proposals for management review
• Monitoring inventory levels and coordinating with relevant departments to ensure product availability for sales opportunities
• Handling correspondence with clients in a professional and timely manner
• Supporting the coordination of sales events, meetings and client presentations as required

What we're looking for

• Degree in business administration or related field is preferred
• Strong proficiency in Microsoft Office applications, particularly Excel, Word and Outlook
• Experience with customer relationship management (CRM) systems and sales tracking software