Sales Assistant

Scientific Biotech Specialties, Inc.; Philippines; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Health Insurance

ELA upon regularization

Salary increase

Paid leaves

Career advancement

Job summary

Scientific Biotech Specialties, Inc. is seeking a Sales Support/Operations professional to drive growth, assist the sales team, and streamline administrative workflows across the Philippines. You will process orders, manage contracts, and support bids and inquiries in a fast-paced environment.

The role emphasizes precise document control, ERP transactions in Acumatica, and proactive communication with internal teams for timely deliveries and compliance.

Qualifications

• Bachelor’s degree in Business, Administration, Marketing, Healthcare, or related field.
• 1 year experience in Sales Support, Sales Operations, or Administrative roles; fresh graduates welcome.

Responsibilities

• Draft contracts using company templates; monitor dealership agreements and track compliance.
• Process transactions in Acumatica: Blanket PO entries, Job Orders, Goods Issues, Deliveries, returns.
• Monitor weekly sales, activity, and itineraries; audit ISO-related outputs and POs for audit traceability.
• Assist PhilGEPS government tenders and bid document compilation; handle inbound inquiries and RFQs.
• Support visits, events, and general sales operations as needed.

Skills

Contract processing

Document organization

Attention to detail

Assertive communication

Education

Bachelor's degree in Business/Administration/Marketing/Healthcare

Tools

MS Excel

Word

Outlook

Job description

About the Role

In this role, you will be the operational engine powering our nationwide sales and marketing expansion:

• Drive Business Growth: Support sales teams in introducing solutions to prospective clients, turning positive interest into closed orders.

• Build Client Trust: Deliver outstanding customer service and clear communication to establish long‑term credibility and optimize market share.

• Fuel Team Efficiency: Streamline administrative workflows to help achieve our company goals and overall healthcare mission.

What We Offer

• Health Insurance (HMO coverage upon regularization)

• Monthly Emergency Living Allowance (ELA) upon regularization

• Salary increase upon regularization

• Paid Annual Leaves (VL/SL/EL) + Government‑Mandated Benefits (SSS, PhilHealth, Pag‑IBIG)

• Clear Career Advancement path in sales management and operations

• Dynamic, collaborative, and fast‑paced team environment

Key Responsibilities

Contract Administration & Quotations

• Draft contracts using company templates; monitor dealership agreements and track team compliance.

• Review sales documents for complete signatures before routing inter‑departmentally and uploading final copies to Google Drive.

• Prepare quotations and pricelists, securing required management approvals up to the President & CEO before distribution.

ERP (Acumatica) & Order Processing

• Process transactions in Acumatica, including Blanket PO entries, Job Orders, Goods Issues, Advance Deliveries, and Return Requests.

• Monitor Purchase Order completions, track backorders, advance deliveries, price updates, and near‑expiry stock.

• Coordinate with internal teams for Inventory and Accounts Receivable (AR) management.

Sales Compliance & Reporting

• Monitor, file, and audit weekly sales, activity, and itinerary reports submitted by field representatives (PSRs).

• Track ISO‑related outputs, sponsorship requests, and approved POs, maintaining organized digital and physical archives for full audit traceability.

• Alert SBU Heads and Regional Sales Managers regarding missed report deadlines or document non‑compliance.

Bidding Support & General Operations

• Assist the sales team with PhilGEPS government tenders and bid document compilation.

• Handle inbound client inquiries, leads, and RFQs via phone, email, and online channels.

• Support visitor receptions, corporate giveaway preparations, and general sales events as needed.

What We Are Looking For

Must‑Haves:

• Education: Bachelor’s degree in Business, Administration, Marketing, Healthcare, or a related field.

• Experience: Preferably with 1 year experience in Sales Support, Sales Operations, or Administrative roles. Fresh graduates are welcome to apply.

• Tech Skills: Proficiency in MS Excel (data handling/reporting), Word, and Outlook.

• Core Competencies: Strong contract processing skills, document organization, high attention to detail, and assertive communication skills for tracking compliance.

Nice‑to‑Haves:

• Background in the medical device, pharmaceutical, or laboratory supply industry.

• Familiarity with government procurement processes and PhilGEPS.