Remote Property Maintenance & Vendor Coordinator

Pavago; Philippines; Remote; PHP 2,555,000 - 3,893,000; Full time

Job summary

Pavago is seeking a Property Maintenance Coordinator to oversee maintenance operations across residential and commercial properties. This remote role focuses on coordinating requests, scheduling vendors, tracking work orders, and ensuring timely repairs.

You will be the communication hub between tenants, vendors, property managers, and ownership, while maintaining preventive maintenance calendars and audit-ready records.

Qualifications

• 2+ years of experience in property management, maintenance coordination, or facilities operations.
• Experience using property management software (Buildium, AppFolio, Yardi) or similar.
• Experience coordinating vendors and managing work orders.
• Strong organizational and multitasking skills.
• Excellent written and verbal English communication skills.
• Proficiency with Google Workspace or Microsoft Office.

Responsibilities

• Maintenance Coordination — Receive, prioritize, and manage maintenance requests; create and track work orders; monitor progress from intake to completion.
• Vendor Management — Schedule vendors/contractors, coordinate timelines, verify licensing and compliance, ensure timely completion.
• Tenant Communication — Update tenants on status, follow up, confirm satisfaction, escalate emergencies as needed.
• Preventive Maintenance — Schedule recurring maintenance, maintain calendars, identify issues, propose improvements.
• Documentation & Reporting — Keep accurate maintenance records and invoices; track costs and vendor performance; prepare leadership reports.

Skills

Organizational skills

English communication

Multitasking

Tools

Buildium

AppFolio

Yardi

Job description

Pavago is seeking a Property Maintenance Coordinator to oversee maintenance operations across residential and commercial properties. This remote role focuses on coordinating requests, scheduling vendors, tracking work orders, and ensuring timely repairs.

You will be the communication hub between tenants, vendors, property managers, and ownership, while maintaining preventive maintenance calendars and audit-ready records.