Remote Project Admin & Insurance Coordinator

Remote Raven; Philippines; On-site; PHP 432,000 - 518,000; Full time

Job summary

Remote Raven is seeking an Administrative Support Specialist to manage project administration, insurance coordination, and contract review across our active project portfolio. You will set up projects in Ignite and QuickBooks, collect documents, and maintain records, while communicating professionally with customers.

The ideal candidate will understand GL, Umbrella, WC, and OCIP concepts, be highly organized, and able to complete tasks thoroughly in a remote work environment.

Qualifications

• Basic understanding of general liability insurance — GL, Umbrella, Workers Compensation, and OCIP concepts.
• Highly organized with the ability to manage multiple active projects and administrative items.
• Strong written and verbal communication skills — responsive, professional, and clear in all correspondence.
• Ability to start a task and complete it fully before moving on — methodical and thorough.
• Basic QuickBooks knowledge — data entry and project setup in QBO.
• Proficiency in Adobe, Microsoft Word, Microsoft Excel, and Google Sheets.
• Reliable and self-directed in a remote work environment.

Responsibilities

• Set up new projects in Ignite (CRM) and QuickBooks with complete and accurate information.
• Create and maintain project estimates in QuickBooks as directed.
• Collect and organize all required project documents throughout the lifecycle.
• Maintain weekly project tracking and produce monthly project reports.
• Coordinate certificates of insurance and endorsements as required by owners/GCs.
• Understand and apply GL, Umbrella, WC, and OCIP concepts for projects.
• Review contracts for insurance requirements and prepare documents for signature.
• Complete prequalification documents for new clients and contractors.
• Email and respond to customers regarding projects and documentation.
• Follow up on outstanding insurance documents, contracts, and tax-exempt certificates.
• Collect, organize, and file all project documents in the correct systems.
• Assist with billing overflow and process ACH forms for new vendors.

Skills

General liability insurance knowledge

Highly organized

Clear written and verbal communication

Task management and follow-through

Remote work reliability

Tools

Ignite CRM

QuickBooks

Adobe Suite

MS Word

MS Excel

Google Sheets

Job description

Remote Raven is seeking an Administrative Support Specialist to manage project administration, insurance coordination, and contract review across our active project portfolio. You will set up projects in Ignite and QuickBooks, collect documents, and maintain records, while communicating professionally with customers.

The ideal candidate will understand GL, Umbrella, WC, and OCIP concepts, be highly organized, and able to complete tasks thoroughly in a remote work environment.