Remote Operations & Systems Coordinator (Contractor)

Hunt St Pty Ltd; Philippines; On-site; PHP 15,000 - 20,000; Full time

Benefits offered by this job

Remote work

Direct access to Business Manager

Job summary

Hunt St Pty Ltd in the Philippines seeks an Operations & Systems Coordinator to support the client’s Business Manager and admin operations remotely. This role focuses on emails, scheduling, data entry, and coordination tasks to keep the business running smoothly behind the scenes.

The contractor will handle quotes, documents, reports, and marketing posts while aligning to AU business hours; 100% remote work from home. Strong English, MS Office, and SimPro experience required.

Qualifications

• Strong written English; professional, clear, concise.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Must have proven experience using a job management system such as SimPro.
• Familiarity with Facebook Business and LinkedIn company pages.
• Organised with good attention to detail.
• Able to work independently and manage their own time.
• Reliable internet connection and own computer equipment.

Responsibilities

• Monitor and triage the admin inbox daily.
• Draft replies to client enquiries using provided templates.
• Send quote follow-up emails to clients with no response after 5 business days.
• Follow up outstanding invoices with reminder emails.
• Forward urgent items to the business owner immediately.
• Format and finalise quote documents in Word or Excel.
• Compile tender response documents (cover letters, forms, schedules).
• Update and maintain quote register spreadsheet.
• Prepare service repair quote templates as directed.
• Proofread documents before sending.

Job description

Hunt St Pty Ltd in the Philippines seeks an Operations & Systems Coordinator to support the client’s Business Manager and admin operations remotely. This role focuses on emails, scheduling, data entry, and coordination tasks to keep the business running smoothly behind the scenes.

The contractor will handle quotes, documents, reports, and marketing posts while aligning to AU business hours; 100% remote work from home. Strong English, MS Office, and SimPro experience required.