Remote Office Admin & Finance Assistant (PH)

Hunt St Pty Ltd; Hinoba-an; On-site; PHP 748,000 - 998,000; Full time

Job summary

Hunt St Pty Ltd is seeking a proactive Office Admin & Finance Assistant based in the Philippines to support the founding partners of an Australian creative agency. You will manage finance tasks, scheduling, and day-to-day operations, with opportunities to grow as the business scales, while aligning with AU business hours.

The role is remote and contract-based, requiring strong English communication, experience with Xero and Google Workspace, and a detail-oriented mindset to handle

Qualifications

• 2–3+ years of experience in finance administration, EA support, or a similar role.
• Admin support: calendar and inbox management, travel coordination, and general office administration.
• Finance administration: accounts payable, receipt reconciliation, purchasing expenses, and Xero.
• Strong Google Workspace skills for day-to-day administration and scheduling.
• Strong attention to detail and accuracy when handling financial and confidential information.
• Confident spoken and written English, with the ability to communicate directly with the Australian team via Zoom.
• Proactive, organised, and able to work independently with good judgement.
• Comfortable using AI tools and learning new systems and processes.

Responsibilities

• Reconcile receipts and support accounts payable with the Finance Manager.
• Manage calendars, travel bookings, and scheduling for the business partners.
• Monitor inboxes and calendars, flagging priorities and items requiring attention.
• Support performance review administration and timelines.
• Handle office administration and purchasing across three offices.
• Follow and improve existing systems, processes, and SOPs.
• Use AI tools to improve efficiency and processes.
• Provide general administrative support as needed.

Skills

Finance administration

Calendar management

English communication

Attention to detail

Independent work

AI tools

Google Workspace

Scheduling

Tools

Xero

Google Workspace

Zoom

Job description

Hunt St Pty Ltd is seeking a proactive Office Admin & Finance Assistant based in the Philippines to support the founding partners of an Australian creative agency. You will manage finance tasks, scheduling, and day-to-day operations, with opportunities to grow as the business scales, while aligning with AU business hours.

The role is remote and contract-based, requiring strong English communication, experience with Xero and Google Workspace, and a detail-oriented mindset to handle