Remote Operations Coordinator & AI-Driven Assistant

Hunt St Pty Ltd; Hinoba-an; On-site; PHP 494,000 - 741,000; Part time

Benefits offered by this job

Remote work

Independent contractor engagement

Job summary

Hunt St Pty Ltd is seeking a Philippines-based Operations Coordinator & EA with a focus on AI and technology. The contractor role aligns with AU business hours, offering flexibility in time management while delivering outcomes within agreed timeframes.

The client is Melbourne-based, valuing efficiency, strong communication, and proactive problem-solving across remote operations. The role covers business operations, CEO support, systems and processes, and AI-enabled automation.

Qualifications

• Proven operational background in business coordination or executive support.
• Tech-savvy and AI-literate with familiarity in core tools.
• Highly organised with meticulous attention to detail.
• Ability to identify bottlenecks and escalate when needed.
• Clear, assertive written and verbal communication.
• Self-starter who works independently with initiative.
• Experience managing social media content across LinkedIn, Facebook, Instagram.

Responsibilities

• Coordinate day-to-day business activities.
• Track actions, deadlines and outstanding items.
• Follow up team members, suppliers and contractors.
• Coordinate meetings, handovers and key dates.
• Identify problems early and escalate when needed.
• Manage CEO's calendar and prioritise routine emails.
• Draft routine responses and follow-ups.
• Track CEO actions and outstanding items.
• Filter unnecessary interruptions and prepare decision-ready info.
• Maintain company systems, registers and records.
• Create and maintain SOPs, checklists and templates.
• Ensure processes are followed and seek improvements.
• Use AI daily to work faster and smarter; find automations.
• Build simple AI workflows and introduce new tech where beneficial.
• Help the team adopt better systems.

Skills

Operational Background

Tech-Savvy & AI-Literate

Highly organised

Decisive problem-solving

Clear & assertive communication

Proactive & independent

Social media management

Tools

Google Workspace

Xero

Lightyear

ChatGPT

Claude

Gemini

Job description

Hunt St Pty Ltd is seeking a Philippines-based Operations Coordinator & EA with a focus on AI and technology. The contractor role aligns with AU business hours, offering flexibility in time management while delivering outcomes within agreed timeframes.

The client is Melbourne-based, valuing efficiency, strong communication, and proactive problem-solving across remote operations. The role covers business operations, CEO support, systems and processes, and AI-enabled automation.