Remote Executive Assistant for Operations Contractor

Hunt St Pty Ltd; Philippines; On-site; PHP 16,000 - 22,000; Full time

Job summary

Hunt St Pty Ltd is seeking a highly organized Executive Assistant based in the Philippines to support the Head of Operations. This remote, independent contractor role focuses on email management, project setup, HR onboarding, and document control across multiple projects.

Responsibilities include coordinating internal and external communications, maintaining client and vendor registers, preparing meeting agendas and minutes, and tracking actions to completion.

Qualifications

• Previous EA or admin support in project-based environments.
• Proficient with Microsoft Office Suite and collaboration tools.
• Strong written and verbal English communication.
• Ability to manage multiple priorities and deadlines.
• Experience with SOPs, templates and process documentation.

Responsibilities

• Manage and prioritise incoming emails and draft responses.
• Coordinate internal and external communications.
• Prepare, organise, and maintain quote documentation, project files, and records.
• Track quote progress, revisions, approvals, and client actions.
• Assist with project and job setup, ensuring all information and registers are up to date.
• Support HR onboarding documents and onboarding checklists.
• Maintain client, supplier, subcontractor, and internal contact registers.
• Prepare meeting agendas, minutes, and track actions to completion.
• Maintain contract registers and project documentation.
• Manage the Head of Operations' task list across multiple projects.
• Prepare weekly operations reports with project updates and risks.
• Escalate confidential or high-risk matters as needed.
• Identify opportunities to improve administrative processes.

Skills

MS Office Suite

Outlook

Excel

Word

PowerPoint

English communication

Organizational skills

Documentation management

Stakeholder communication

Problem-solving

Tools

Microsoft Copilot

SharePoint

OneDrive

Teams

Outlook

Excel

Word

PowerPoint

Office 365

Job description

Hunt St Pty Ltd is seeking a highly organized Executive Assistant based in the Philippines to support the Head of Operations. This remote, independent contractor role focuses on email management, project setup, HR onboarding, and document control across multiple projects.

Responsibilities include coordinating internal and external communications, maintaining client and vendor registers, preparing meeting agendas and minutes, and tracking actions to completion.