Remote Executive Assistant (Contractor) – AU Hours

Hunt St Pty Ltd; Philippines; Remote; PHP 747,000 - 996,000; Part time

Job summary

Hunt St Pty Ltd is seeking a Philippines-based Executive Assistant to provide comprehensive administrative and operational support to the Director and Office Manager. This 100% remote role combines high-impact executive tasks (60%) with day-to-day office operations (40%).

You will coordinate communication, systems, and processes to improve efficiency and support business growth. The role requires 2+ years in admin support, excellent English, and real-time AU business-hours availability.

Qualifications

• 2+ years in a Virtual Assistant, Executive Assistant, or admin support role — preferably supporting a small business owner or director
• Excellent written and spoken English for client and subcontractor communications
• Must work during AU business hours (AEST 8:00–17:00)
• Be proactive: identify problems and propose solutions
• Attention to detail in contracts, compliance docs, and finances

Responsibilities

• Email inbox management, triage and draft routine replies
• Update HubSpot CRM, log client interactions, generate reports
• Process transcripts into action items and track follow-ups
• Convert voice notes into written SOPs
• Manage social media content calendar and comments/DMs
• Post SEEK ads and screen applications
• Conduct competitor research and assist with proposals
• Calendar management and focus time blocks

Skills

2+ years experience as VA/EA

Excellent written & spoken English

Available during AEST hours

Proactive / initiative

Attention to detail

Tools

Microsoft 365

HubSpot CRM

Xero or MYOB

Canva

SEEK

Fireflies/Fathom

Loom

Instagram Business / Meta

Job description

Hunt St Pty Ltd is seeking a Philippines-based Executive Assistant to provide comprehensive administrative and operational support to the Director and Office Manager. This 100% remote role combines high-impact executive tasks (60%) with day-to-day office operations (40%).

You will coordinate communication, systems, and processes to improve efficiency and support business growth. The role requires 2+ years in admin support, excellent English, and real-time AU business-hours availability.