Remote Administrative Specialist for Australian Firms

Hunt St Pty Ltd; Philippines; Remote; PHP 588,000 - 735,000; Full time

Job summary

Hunt St Pty Ltd is seeking a Philippines-based Remote Administrative Assistant to support our AU operations. The role focuses on high-level admin and secretarial tasks, calendar management, and client communications while working remotely on AU business hours.

Ideal candidates are highly organized, discreet, and proficient in English, with experience supporting professionals in accounting or professional services. Independent contractor arrangement with flexible remote work is offered.

Qualifications

• Strong attention to detail and organisational skills.
• High discretion with sensitive information.
• Experience with e-marketing or social media coordination is desirable.
• Excellent verbal and written English communication skills.
• Ability to manage calendars and appointments independently.
• Self-motivated, able to work remotely and manage time effectively.
• Proficiency in Microsoft Office Suite, Google Workspace.

Responsibilities

• Manage calendars, book appointments, and coordinate meetings across multiple time zones.
• Liaise with clients and professionals for entity setup, trust deeds, and related documentation.
• Handle ASIC-related secretarial tasks including Form 484, Form 362, renewals and changes to records.
• Monitor and respond to emails on behalf of team members with professional communication.
• Maintain internal databases and document registers; prepare and format documents.
• Provide admin support to team members across departments and assist with basic e-marketing and social media tasks.
• Ensure confidentiality, compliance, and accurate record keeping.

Skills

Attention to detail

Discretion

English communication

Calendar management

Remote work

Microsoft Office

Google Workspace

Tools

Xero Practice Manager

Trello

Mailchimp

GPT / ChatGPT integration

Job description

Hunt St Pty Ltd is seeking a Philippines-based Remote Administrative Assistant to support our AU operations. The role focuses on high-level admin and secretarial tasks, calendar management, and client communications while working remotely on AU business hours.

Ideal candidates are highly organized, discreet, and proficient in English, with experience supporting professionals in accounting or professional services. Independent contractor arrangement with flexible remote work is offered.