Remote Operations Specialist — Executive Support

DarkHorse PH Services Inc.; Metro Manila; Remote; PHP 360,000 - 520,000; Full time

Benefits offered by this job

Night shift diff

Remote work (permanent)

Equipment provided

Paid time off

HMO

Dependent coverage

Job summary

DarkHorse PH Services Inc. is seeking an Operations Specialist to provide executive and administrative support to the Principal and team in a 100% remote environment.

The role focuses on calendar and inbox management, client communications, and workflow coordination to ensure smooth daily operations. You will assist with onboarding, engagement tracking, invoicing, and documentation across practice management tools while maintaining accurate records and providing basic tax document support as

Qualifications

• 3+ years of admin or executive support experience.
• Experience working remotely, preferably within accounting or professional services.
• Comfortable working EST/night shift hours.
• Strong communication, organization, and attention to detail.

Responsibilities

• Provide day-to-day executive and administrative support to the Principal and team.
• Manage inboxes, calendars, client communications, follow-ups, and document requests.
• Support client onboarding, engagement tracking, proposals, invoicing, and workflow coordination.
• Maintain accurate records and information across internal systems and practice management tools.
• Assist with basic tax document processing and other operational support as needed.

Skills

Executive support

Remote work experience

Communication

Organization

Independent work

Tools

Karbon

HubSpot

QuickBooks Online

Practice Ignition

Microsoft Office

Job description

DarkHorse PH Services Inc. is seeking an Operations Specialist to provide executive and administrative support to the Principal and team in a 100% remote environment.

The role focuses on calendar and inbox management, client communications, and workflow coordination to ensure smooth daily operations. You will assist with onboarding, engagement tracking, invoicing, and documentation across practice management tools while maintaining accurate records and providing basic tax document support as