Remote Operations & Administration Specialist

Outsource Access Careers; Philippines; On-site; PHP 360,000 - 540,000; Full time

Benefits offered by this job

Health & Wellness

Group Life Insurance

Paid leave credits

Performance incentives

13th Month Pay

Job summary

Outsource Access is seeking a detail-oriented Operations & Admin Specialist for a fully remote role in the Philippines. You’ll coordinate transportation, facilities, compliance, and vendor management to keep leadership focused on growth.

As the operational anchor, you’ll monitor tickets, schedules, documentation, and daily workflows, using Google Workspace and CRM tools, plus AI-enabled processes to improve efficiency and scale our operations.

Qualifications

• Ability to manage competing priorities and own tasks to resolution.
• Strong attention to detail and accuracy in documentation and schedules.
• Excellent English communication with internal teams and external vendors.
• Proficient in Google Workspace and CRM platforms; comfortable using AI tools.
• Dedicated home office with reliable internet.

Responsibilities

• You are the operational anchor. By organizing administrative workflows, verifying compliance reports, and managing daily documentation, you ensure leadership focus on growth.
• Coordinate daily transportation and dispatch activities, and schedule fleet maintenance to keep operations on track.
• Gatekeeper of facilities and vendor relationships; track maintenance tickets, coordinate supply requests, and resolve discrepancies.
• Track KPIs, document workflows, and explore automation to scale the way we work using dashboards and AI tools.

Skills

Problem solving

Attention to detail

Communication skills

Tech-savvy

Remote work setup

Tools

Google Workspace

CRM (Salesforce/HubSpot)

Job description

Outsource Access is seeking a detail-oriented Operations & Admin Specialist for a fully remote role in the Philippines. You’ll coordinate transportation, facilities, compliance, and vendor management to keep leadership focused on growth.

As the operational anchor, you’ll monitor tickets, schedules, documentation, and daily workflows, using Google Workspace and CRM tools, plus AI-enabled processes to improve efficiency and scale our operations.