Remote Administrative & Operations Lead

Remote Workmate; Manila; On-site; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Health insurance

Flexible remote setup

Long-term engagement

Job summary

Remote Workmate is seeking an Administrative & Operations Support Specialist (Virtual Assistant) to own back-office operations for a growing US-based contractor. You’ll manage billing, purchasing, COIs, timecards, and communications, using AI tools to streamline workflows and reduce manual tasks.

We value proactivity, strategic problem-solving, and reliability, offering full-time engagement with health insurance and long-term growth as the business scales, with a flexible remote setup across the

Qualifications

• Proactively learn workflows and identify bottlenecks.
• Experience with back-office operations in a similar setting.
• Strong written and verbal English communication.

Responsibilities

• Purchasing and expense management with PO submissions.
• Billing, COI requests, and timely invoice collections.
• Timecard review, scheduling coordination, and admin tracking.
• Maintain HubSpot records and client/vendor communications.
• Proactively implement AI templates and automations.

Skills

Operational ownership

AI tools use

Communication in English

Spreadsheet proficiency

Tools

HubSpot

ExakTime

Fieldwire

Job description

Remote Workmate is seeking an Administrative & Operations Support Specialist (Virtual Assistant) to own back-office operations for a growing US-based contractor. You’ll manage billing, purchasing, COIs, timecards, and communications, using AI tools to streamline workflows and reduce manual tasks.

We value proactivity, strategic problem-solving, and reliability, offering full-time engagement with health insurance and long-term growth as the business scales, with a flexible remote setup across the