Remote Administrative & Operations Coordinator

ULTIM8 OUTSOURCE SOLUTIONS CORPORATION; Metro Manila; Remote; PHP 279,000 - 469,000; Full time

Job summary

ULTIM8 OUTSOURCE SOLUTIONS CORPORATION in the Philippines is seeking a highly organised Remote Administrative & Operations Coordinator to support management and day-to-day operations from a home office. You will manage emails, calendars, procurement, and CRM tasks, while coordinating with suppliers and clients.

The role requires strong English communication, independence, and a proactive mindset. You should be comfortable with Google Workspace, learning new tools, and adapting to Australian

Qualifications

• Highly organised, reliable, and detail-oriented.
• Excellent written and verbal English communication skills.
• Confident and professional on the phone.
• Proactive and able to work independently.
• Strong follow-through — you make sure tasks get completed.
• Comfortable learning new software and systems.
• Experience in administration, project coordination, procurement, or operations is an advantage.
• Excellent work-from-home setup with reliable high-speed internet and a quiet, professional workspace.
• Able to work Australian business hours.
• Strong computer and Google Workspace skills.

Responsibilities

• Manage and organise inboxes and respond to emails.
• Complete credit applications, forms, and business documentation.
• Communicate with management via WhatsApp and email.
• Coordinate orders and procurement through Amazon and other platforms.
• Track orders and projects through our CRM (Odoo experience is an advantage, but not required).
• Follow up with suppliers and ensure tasks are completed.
• Manage calendars and schedule meetings.
• Use Google Workspace, including Gmail, Drive, Docs, Sheets and Calendar.
• Answer phone calls, take messages, and communicate professionally with clients and suppliers.
• Assist with social media updates, content posting and online advertisements.

Skills

Organised

Detail-oriented

Independent worker

Proactive

Strong follow-through

Communication skills

Phone etiquette

Tools

Google Workspace

Gmail

Drive

Docs

Sheets

Calendar

CRM (Odoo)

Job description

ULTIM8 OUTSOURCE SOLUTIONS CORPORATION in the Philippines is seeking a highly organised Remote Administrative & Operations Coordinator to support management and day-to-day operations from a home office. You will manage emails, calendars, procurement, and CRM tasks, while coordinating with suppliers and clients.

The role requires strong English communication, independence, and a proactive mindset. You should be comfortable with Google Workspace, learning new tools, and adapting to Australian