Remote Facilities & Projects Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 598,000 - 747,000; Full time

Job summary

Hunt St is seeking Philippines-based candidates for a Development & Facilities Administrator role to support our Australian hospitality client. This independent contractor position focuses on construction projects, refurbishments, facilities management and minor works across a multi-site venue network.

Reporting to the Facilities & Project Manager, you will coordinate work orders, contractor documentation, invoices and project administration, maintaining records and ensuring timely approvals and

Qualifications

• 2+ years of administration and coordination experience.
• Demonstrated ability to manage a high volume of tasks and competing priorities.
• Strong attention to detail and accuracy.
• Experience processing invoices, purchase orders and/or work orders.
• Strong written and verbal communication skills.
• Confidence communicating with contractors, suppliers and internal stakeholders.
• Strong Microsoft Office skills, particularly Outlook, Excel and Word.
• Ability to maintain accurate records and follow established approval processes.
• Ability to work independently while knowing when issues require escalation.
• Strong follow-up skills and a proactive approach to closing out outstanding actions.
• Previous experience working with work order, facilities management, project management or accounts payable systems would also be advantageous.

Responsibilities

• Coordinate facilities and maintenance requests across venues.
• Create and issue work orders to approved contractors and suppliers.
• Obtain approvals prior to works per authority delegations.
• Monitor open work orders and follow up with contractors.
• Maintain accurate status updates for active work orders.
• Liaise with Venue Managers, Franchise Partners and contractors.
• Gather completion evidence (photos, service reports).
• Escalate overdue or high-risk maintenance issues.
• Assist with preventative maintenance programs.
• Manage contractor/supplier network records and onboarding.
• Support project administration, cost tracking and reporting.

Skills

Administration

Coordination

Attention to detail

Microsoft Office

Communication

Work prioritisation

Tools

Outlook

Excel

Word

Job description

Hunt St is seeking Philippines-based candidates for a Development & Facilities Administrator role to support our Australian hospitality client. This independent contractor position focuses on construction projects, refurbishments, facilities management and minor works across a multi-site venue network.

Reporting to the Facilities & Project Manager, you will coordinate work orders, contractor documentation, invoices and project administration, maintaining records and ensuring timely approvals and