Remote Executive Assistant & Operations Coordinator

Hunt St Pty Ltd; Philippines; On-site; PHP 847,000 - 1,146,000; Full time

Job summary

Hunt St Pty Ltd. is seeking a proactive Executive Assistant & Business Operations Coordinator based in the Philippines to support a nonprofit client in Australia.

This 100% remote role involves administrative, sales, and operations tasks, aligned with AU business hours, under an Independent Contractor Agreement. The role covers email management, scheduling, invoicing, NDIS administration, and onboarding, with onboarding via documented processes and daily screen-sharing sessions to build

Responsibilities

• Managing shared business email inboxes and responding to enquiries.
• Managing my calendar, appointments, and meeting schedules.
• Coordinating bookings and staff rosters, participants, families, and referral partners.
• Preparing business documents, service agreements, and reports.
• Assisting with recruitment, onboarding, and maintaining staff records.
• Coordinating website enquiries and supporting our marketing activities.
• Assisting with NDIS administration, compliance and onboarding.
• Understanding and maintaining NDIS participant records
• Assisting with service agreements and onboarding documentation
• Maintaining compliance records and audits
• Incident reporting and record management
• Maintaining worker screening and training registers
• Preparing invoices for Plan Managers, Self-Managed, and NDIA participants
• Following up on outstanding invoices and payments

Job description

Hunt St Pty Ltd. is seeking a proactive Executive Assistant & Business Operations Coordinator based in the Philippines to support a nonprofit client in Australia.

This 100% remote role involves administrative, sales, and operations tasks, aligned with AU business hours, under an Independent Contractor Agreement. The role covers email management, scheduling, invoicing, NDIS administration, and onboarding, with onboarding via documented processes and daily screen-sharing sessions to build