Remote Executive & Operations Assistant (Part-Time)

Multiply Mii; Philippines; On-site; PHP 335,000 - 391,000; Part time

Benefits offered by this job

100% Remote Work

13th Month Pay

Healthcare (HMO)

Comprehensive Fringe Benefits package

Paid Service Incentive Leave (SIL)

Paid Philippines Holidays

Free Learning and Development Programs

Job summary

Multiply Mii is seeking an Executive and Operations Assistant to support a high-velocity creator client. The role focuses on executive support, project coordination, logistics, and administration to keep daily operations running smoothly.

You will manage calendars, coordinate teams and freelancers, handle records and expenses, and assist with podcast and content projects as needed. The ideal candidate is organized, proactive, detail-oriented, and capable of balancing multiple priorities in a

Qualifications

• 2–4 years of experience in operations, project management, administrative support or related roles.
• Strong experience managing executive priorities, schedules, appointments, and administrative coordination.
• Strong organizational skills and attention to detail.
• Comfortable using productivity and communication tools (Slack, WhatsApp, Google Workspace, or similar).
• Familiarity with creative projects, journalism, photography, or media production.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Self-starter and can work independently without being micromanaged.
• Experience coordinating/delegating tasks.

Responsibilities

• Take ownership of projects from start to finish, ensuring deadlines, priorities, deliverables, and follow-ups are effectively managed.
• Create, implement, and maintain structured systems, processes, and project management frameworks to keep projects organized, track progress, and ensure accountability.
• Manage multiple projects and competing priorities simultaneously while maintaining attention to detail and ensuring timely completion.
• Facilitate communication and collaboration with freelancers, contractors, and creative partners as needed.
• Identify opportunities to improve processes, organization, and overall operational efficiency.
• Provide timely updates and progress reports to the client regarding ongoing initiatives, project status, and key deliverables.
• Manage the client’s calendar, meetings, scheduling, and day-to-day administration as needed.
• Manage files, documents, digital records, and administrative systems efficiently.
• Record, categorize, and maintain expense reports and related documentation.
• Handle day-to-day administrative tasks and operational support to ensure seamless workflow.
• Serve as a key point of coordination between the client and external stakeholders, collaborators, and vendors.
• Support the client with follow-ups, correspondence, and other administrative tasks as needed.
• Assist with podcast and media projects, providing basic video/audio editing (Adobe Premiere, Final Cut, Audacity, or similar)
• Offer creative support for other content projects, including graphic design or copywriting as needed
• Organize and manage creative assets and project files
• Follow client direction while applying independent creative judgment

Skills

Project coordination

Executive support

Communication

Organization

Independent work

Task delegation

Education

Degree in journalism, media, communications, or related areas

Tools

Slack

WhatsApp

Google Workspace

Job description

Multiply Mii is seeking an Executive and Operations Assistant to support a high-velocity creator client. The role focuses on executive support, project coordination, logistics, and administration to keep daily operations running smoothly.

You will manage calendars, coordinate teams and freelancers, handle records and expenses, and assist with podcast and content projects as needed. The ideal candidate is organized, proactive, detail-oriented, and capable of balancing multiple priorities in a