Efficient Project & Admin Virtual Assistant (Part-Time)

Virtual Colleague; Philippines; Hybrid; PHP 705,000 - 1,410,000; Part time

Job summary

Virtual Colleague is seeking a highly organized, proactive Virtual Assistant to manage project coordination, admin tasks, client communications, and lead qualification. You will work with James and freelancers, keep trackers updated, respond promptly, and support podcast/content projects as needed.

Initially part-time (≈20 hours/week) with potential to go full-time. The role emphasizes strong English communication, independent work, and excellent organizational skills, with flexible hours

Qualifications

• Experience as Virtual Assistant or similar role.
• Excellent written and verbal English communication.
• Highly organized with strong attention to detail.
• Proactive with ability to follow up without constant supervision.
• Willingness to learn new tools and adapt to processes.

Responsibilities

• Coordinate projects and administrative tasks, maintaining trackers and deadlines.
• Manage James's inbox, prioritise messages, and draft responses.
• Support podcast/content projects from recording through delivery and tracking assets.
• Qualify leads, gather information, schedule meetings, and maintain CRM records.
• Assist with LinkedIn and social media tasks, including content drafting and posting.
• Provide executive and general support to maintain focus on priority work.

Skills

Project coordination

Administrative support

Client communication

Lead qualification

Executive support

Tools

Google Workspace

HubSpot

LinkedIn

Riverside

Basic video editing tools

Job description

Virtual Colleague is seeking a highly organized, proactive Virtual Assistant to manage project coordination, admin tasks, client communications, and lead qualification. You will work with James and freelancers, keep trackers updated, respond promptly, and support podcast/content projects as needed.

Initially part-time (≈20 hours/week) with potential to go full-time. The role emphasizes strong English communication, independent work, and excellent organizational skills, with flexible hours