Remote Executive Assistant & Recruitment Support

MedVirtual; Philippines; Remote; PHP 1,143,000 - 1,858,000; Full time

Benefits offered by this job

Permanent remote work setup

Competitive starting rate paid in USD

Internet Allowance

HMO insurance (PH)

Retirement Fund

Paid US holidays

Paid Vacation and Sick Leaves

Job summary

MedVirtual is seeking an Executive Assistant to support our executives across a range of operations, with a strong emphasis on organization, proactive communication, and discretion. This role requires handling scheduling, reporting, and coordination with internal teams and external stakeholders.

You will drive client engagement, assist with recruitment tasks, and contribute to marketing and operational efficiency. The position is permanently remote and supports US time zones (PST/EST/CST).

Qualifications

• Proven experience as an Executive Assistant or in a similar admin role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.

Responsibilities

• Assist with sourcing and recruitment tasks.
• Pull reports, enter data, provide business models, and manage timesheets.
• Support administrative tasks related to staffing operations.
• Manage complex executive calendars and schedule meetings, prioritizing requests.
• Organize and prepare materials for leadership meetings, presentations, and reports.
• Screen and respond to inbound communications on behalf of executives.
• Prepare and proofread executive-level correspondence, documents, and presentations.
• Support project management.
• Conduct research and compile information to assist with decision making.
• Liaise with internal teams and external stakeholders.
• Maintain confidentiality.
• Will provide recruitment support if needed.

Skills

Executive Assistant

Organizational skills

Time management

Communication skills

Social media management

Education

High school diploma

Tools

Bullhorn ATS

Job description

MedVirtual is seeking an Executive Assistant to support our executives across a range of operations, with a strong emphasis on organization, proactive communication, and discretion. This role requires handling scheduling, reporting, and coordination with internal teams and external stakeholders.

You will drive client engagement, assist with recruitment tasks, and contribute to marketing and operational efficiency. The position is permanently remote and supports US time zones (PST/EST/CST).