Remote Executive & Operations Assistant

Pavago; Philippines; On-site; PHP 2,620,000 - 4,055,000; Full time

Job summary

Pavago is seeking an Executive Assistant / Operations Assistant to support leadership, manage calendars, communications, and projects while coordinating day‑to‑day operations. This remote role follows U.S. business hours and requires strong organizational skills and the ability to work independently.

You will handle documents, reports, CRM workflows, and cross‑team coordination, helping leadership stay focused on priority initiatives in a fast-paced environment.

Qualifications

• 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, or similar role.
• Excellent spoken and written English.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Proficiency with Google Workspace and/or Microsoft Office.
• Experience managing calendars, meetings, documents, and follow-ups.
• Comfortable learning new software and AI tools.
• Able to work independently with limited supervision.
• Reliable internet connection and professional remote-work setup.
• Ability to overlap with U.S. business hours.

Responsibilities

• Manage calendars, appointments, and meetings.
• Coordinate scheduling across internal and external stakeholders.
• Organize meeting logistics and ensure leadership is prepared.
• Manage scheduling changes and conflicting priorities.
• Coordinate travel and related logistics when required.
• Inbox management and email organization as needed.
• Draft and coordinate professional communications.
• Track follow-ups and outstanding requests; escalate when needed.
• Track tasks, projects, deadlines, and action items.
• Prepare and format reports, documents, presentations, and spreadsheets.
• Maintain organized trackers for leadership priorities.
• Support CRM and recurring operational processes.
• Learn and navigate new software, platforms, and AI tools.

Skills

English communication

Organization

Time management

Calendar management

Remote work

AI tools

Independent work

Multi-priority handling

US-hours overlap

Learning new software

Tools

Slack

Zoom

Calendly

Asana

ClickUp

CRM platforms

Google Sheets

Excel

Google Workspace

Microsoft Office

Job description

Pavago is seeking an Executive Assistant / Operations Assistant to support leadership, manage calendars, communications, and projects while coordinating day‑to‑day operations. This remote role follows U.S. business hours and requires strong organizational skills and the ability to work independently.

You will handle documents, reports, CRM workflows, and cross‑team coordination, helping leadership stay focused on priority initiatives in a fast-paced environment.